Part Time office assistant, retail lumberyard in Ludlow, Vermont at LaValley Building Supply LLC

About Company:

About the Role:

The Part Time Office Assistant at our retail lumberyard plays a crucial role in ensuring smooth and efficient daily operations within the office environment. This position supports administrative functions, customer service, inventory management, and receiving, to help maintain an organized and productive workplace. The ideal candidate will be responsible for managing communications, processing orders, and assisting both customers and staff with inquiries and documentation. By maintaining accurate records and facilitating effective coordination between departments, this role directly contributes to the overall success and customer satisfaction of the lumberyard. This position requires a detail-oriented and proactive individual who can balance multiple tasks while providing excellent service in a fast-paced retail setting.

Minimum Qualifications:

• High school diploma or equivalent.
• Basic proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Strong communication skills, both verbal and written.
• Ability to multitask and manage time effectively in a part-time capacity.
• Previous experience in an office or retail environment is preferred but not required.

Preferred Qualifications:

• Experience working in a retail lumberyard or related industry.
• Customer service experience in a fast-paced retail setting.
• Basic knowledge of lumber and building materials terminology.
• Ability to work independently with minimal supervision.

Responsibilities:

• Answering phone calls and responding to customer inquiries promptly and professionally.
• Processing sales orders, invoices, and purchase requests accurately using office software.
• Maintaining organized filing systems for customer records, inventory, and supplier information.
• Assisting with inventory tracking and coordinating with warehouse staff to ensure stock availability.
• Supporting the management team with daily administrative tasks such as scheduling, data entry, and correspondence.

Skills:

The required skills such as communication and proficiency with office software are essential for managing customer interactions and processing orders efficiently on a daily basis. Organizational skills help maintain accurate records and streamline administrative workflows, ensuring that information is easily accessible and up to date. Multitasking and time management skills enable the assistant to handle various responsibilities simultaneously without compromising quality or responsiveness. Preferred skills like familiarity with inventory systems and lumber industry knowledge enhance the ability to support stock management and provide informed assistance to customers and staff. Together, these skills create a foundation for delivering reliable office support that contributes to the overall operational success of the retail lumberyard.