People Coordinator in Big Sky, Montana at Spanish Peaks Mountain Club

Position Summary

Spanish Peaks Mountain Club is seeking a detail-oriented, approachable, and highly organized People Coordinator to support our People & Culture team. This role plays an important part in creating a positive associate experience by providing high-touch HR support, coordinating recruitment and onboarding activities, supporting associate housing logistics, and assisting with associate engagement initiatives.

The ideal candidate is people-centric, thrives in a fast-paced hospitality environment, demonstrates a high level of professionalism and confidentiality, and is passionate about creating a welcoming and positive workplace culture.

Key Responsibilities

Human Resources Support

• Serve as a first point of contact for associate questions related to onboarding, benefits, policies, and general HR procedures.
• Assist with the full-cycle onboarding process, including background checks, I-9 verification, new-hire documentation, and orientation scheduling.
• Support full-cycle recruitment for domestic, J-1 Work & Travel, and H-2B associates, including candidate coordination, pre-arrival communication, and onboarding.
• Maintain accurate associate records within the HRIS and department files while ensuring compliance with internal processes and applicable requirements.
• Assist with benefits enrollment, associate questions, and communication of available programs and resources.
• Support the execution of People & Culture programs, including associate engagement activities, training sessions, recognition programs, and associate events.
• Coordinate exit interviews and offboarding logistics for departing associates.
• Coordinate associate shuttle communications and seasonal updates in partnership with the transportation provider.
• Assist with recruiting events, job fairs, orientations, and other People Department initiatives.
• Support the Director of People with HR projects, reporting, documentation, and process improvements.
• Provide general administrative support to the People Department as needed.

Associate Housing Coordination

• Partner with the Director of People and Property Management team to coordinate seasonal and year-round associate housing logistics.
• Communicate housing assignments, move-in and move-out timelines, housing expectations, and policies to associates.
• Maintain accurate housing rosters and regularly track occupancy, vacancies, arrivals, and departures.
• Assist with housing documentation, associate communications, and seasonal housing transitions.
• Help ensure housing concerns and associate questions are routed to the appropriate team member for timely resolution.

Preferred Qualifications

• 1–3 years of experience in human resources, hospitality operations, recruiting, or a related administrative role.
• Strong interpersonal and communication skills with a people-first mindset.
• Highly organized with the ability to manage multiple priorities accurately and meet deadlines.
• Strong attention to detail and follow-through.
• Proficiency in Microsoft Office Suite; familiarity with ADP or similar HRIS platforms is preferred.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Previous experience with associate housing, international recruitment, or logistics coordination is a plus.
• Genuine interest in hospitality, private club operations, and working within a resort community.

Work Environment & Expectations

• This position is primarily based on-site at Spanish Peaks Mountain Club in Big Sky, Montana, with work as needed from the People Department offices in Bozeman, Montana.
• Regular in-person interaction with associates, managers, candidates, and new hires is an essential component of the position.
• Occasional evening or weekend availability may be required during peak recruitment, onboarding, orientation, or housing transition periods.
• The position may involve limited walking through associate housing facilities and outdoor areas.
• The People Coordinator is expected to represent the People Department with professionalism, discretion, responsiveness, and a service-oriented approach.

Benefits:

Competitive Health, Dental, Vision Insurance Options

401k eligibility and bi-weekly match

Discounted Employee Housing

Paid Time Off

Other voluntary insurance benefits available

Company paid employee life insurance, short term disability, and long term disability

Discounts to over 1000 retailers through ADP LifeMart and Expert Voice

For more information about Spanish Peaks, please visit https://spanishpeaks.com/