Development Coordinator, Arts & Culture in New York, New York at Orange Barrel Media, LLC

Orange Barrel Media (OBM) creates and operates iconic urban media displays that advertisers ask for by name in top U.S. markets. Since our founding in 2004, OBM has pioneered a community-oriented model of outdoor media development and is nationally recognized by cities and real estate owners alike seeking to implement premier media programs that add to the character of urban places. In the advertising community, OBM is widely recognized as the owner of the highest impact and most memorable advertising locations in the cities where it operates.

The OBM team is also a leader in smart city infrastructure, launching the Interactive Kiosk Experience (IKE) platform in concert with cities across the U.S. through the company IKE Smart City. IKE is a best-in-class public engagement platform that helps cities communicate with the public, enliven the pedestrian experience, and tell the story of their city. The core pillars of the IKE platform are public benefit and social equity, values that we seek to maximize in every IKE market to achieve city objectives and exceed community expectations.

We are a place where people are inspired to achieve success, genuinely like each other, and have endless opportunities to grow.

Learn more at www.obm.com and www.ikesmartcity.com.

About the role

The Development Coordinator, Arts & Culture supports the planning, execution, and administration of public art campaigns and partnerships across the company’s advertising platforms. This role serves as a key point of coordination between internal teams, artists, cultural institutions, and community partners, helping ensure projects are delivered smoothly, professionally, and on schedule.

The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing multiple projects and relationships simultaneously within a fast-paced creative environment.

If you're excited by the opportunity to help shape cities, create impactful experiences, and work alongside a talented, collaborative team, we'd love to hear from you.

What you'll do

Campaign & Project Coordination

• Coordinate the administrative and operational execution of art campaigns across outdoor advertising platforms
• Input and manage campaign information in Ayuda and other internal systems
• Maintain campaign schedules, timelines, and internal tracking documents
• Coordinate with internal departments to support campaign launches and project execution
• Assist in the preparation of campaign reports in collaboration with Analytics and CCS teams
• Update and maintain project information in Quip, Salesforce, and related databases

Artist & Partner Relations

• Serve as a primary administrative contact for artists, curators, museums, nonprofits, and cultural partners
• Schedule meetings and support ongoing communication with artists and arts partners
• Manage email correspondence and follow-up related to projects and partnerships
• Research artists and cultural organizations for future campaigns, IKE launches, and partnerships
• Support artist onboarding and project coordination processes

Contracts, Payments & Administration

• Coordinate the completion of agreements, W-9s, invoices, and related payment documentation
• Update agreement templates and administrative materials as needed
• Track project deliverables, approvals, and payment timelines to ensure timely completion

Creative & Presentation Support

• Format artwork files for campaign implementation across digital platforms
• Create presentation materials, mockups, and visual assets using Canva and related tools
• Support the development of decks, proposals, and internal presentations for arts initiatives

Events & Public Representation

• Represent the Arts Team at public meetings and community events as needed
• Assist with artist coordination during public presentations and special events
• Represent the company at cultural events and partner functions as needed

Qualifications

• Strong organizational and project management skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and deadlines simultaneously
• Experience coordinating with external partners and stakeholders in a professional setting
• Proficiency in Microsoft Office, Google Workspace, Canva, and CRM/project management systems such as Salesforce or Quip preferred
• Interest in contemporary art, public art, cultural partnerships, and community engagement strongly preferred