Office Manager in Westwood, Massachusetts at Intentsify LLC

We're looking for an Office Manager to help keeping our office and kitchen running smoothly. This is a great fit for someone who thrives on staying organized, anticipating needs, and balancing high-level executive support with day-to-day office operations.

Hours are half days on Monday and Friday 10:00 to 2:00, and 9:00 to 4:00 Tuesday through Thursday, with flexibility.

This role reports to the SVP of Global HR and is responsible for the following:

Executive assistant support

• Manage executives' calendars, scheduling meetings and resolving conflicts
• Coordinate domestic and international travel, including flights, hotel rooms, and detailed itineraries for executives
• Serve as a point of contact between executives and internal and external stakeholders
• Handle sensitive and confidential information with discretion
• Partner with managers to coordinate schedules

Office & facilities

• Order office and kitchen supplies
• Keep the kitchen clean and stocked with snacks and beverages
• Help plan and order lunch for meetings
• Assist HR with recruiting and other projects as needed
• Other duties as assigned

• Strong organizational and time-management skills, with the ability to juggle multiple priorities
• Excellent communication skills
• Proficiency with Microsoft Office and/or comfortable learning
• Experience booking travel and managing calendars
• High level of discretion and professionalism when handling confidential information
• Self-starter who can work independently and anticipate needs
• Reliable and punctual, with a flexible approach to shifting priorities