Purchasing and Accounts Payable Coordinator in Sterling, Virginia at Bridges System Integration

We are seeking an enthusiastic self-starter to join our team as a Purchasing and Accounts Payable Coordinator. This is a dual role which manages the end-to-end procurement process and vendor payments, combining purchasing requisitions, PO creation, and 3-way invoice matching with AP duties like vendor reconciliation and payment processing. This role ensures cost-effective purchasing, compliance with financial policies, and timely, accurate vendor payments.

Responsibilities:

• Purchasing & Procurement: Create, approve, and track purchase orders (POs) for materials and services. Evaluate suppliers for cost, quality, and delivery speed.
• Accounts Payable (AP): Receive, review, and process vendor invoices, matching them to POs and receiving documents.
• Vendor Management: Serve as the primary contact for payment inquiries and resolve invoice discrepancies.
• Financial Control: Reconcile vendor statements and credit card accounts and manage 1099 reporting.
• System Maintenance: Maintain accurate vendor master data and purchasing records.
• Preparing and processing electronic payments (ACH, wires) and checks.
• Responsible for reconciliation of credit card activity and AP related bank activity for month-end close processes.
• Ensuring compliance with company policies and financial regulations.

Skills:

• Analytical Skills: Strong attention to detail for 3-way matching and identifying discrepancies.
• Communication: Ability to communicate effectively with vendors and internal departments.
• Ability to work independently and as part of a team.

We welcome applicants from diverse backgrounds and experiences to apply for this exciting opportunity.

• Experience: 3+ years of experience in accounts payable, purchasing, or related finance roles.
• Software Proficiency: Strong knowledge of ERP systems (e.g., NetSuite, QuickBooks) and Microsoft Excel. Experience with Solutions360 is a plus but not required.
• Education: High School Diploma required; Associate degree in Accounting preferred.