Batch Clerk in Exton, Pennsylvania at The Food Source International Inc

Summary/Objective
The Batch Clerk is responsible for accurately reviewing, entering, and maintaining production batch records to support manufacturing operations, product traceability, inventory accuracy, and quality documentation at Blend Source, Inc. The role verifies batch ticket information, laboratory results, packaging details, lot numbers, and final blend yields and works with Production, Quality, and Warehouse teams to resolve documentation discrepancies. This position would be at our Blend Source Manufacturing Facility in Exton, PA

Essential Functions:
• *Review batch tickets for completeness, accuracy, and consistency before entering data into the system.
• *Accurately enter and verify batch ticket information against original production documentation.
• *Record laboratory results, packaging details, raw material and finished product lot numbers, quantities, and final blend yields.
• *Verify production yields and quantities and promptly communicate errors, missing information, or inconsistencies to appropriate personnel.
• *Maintain complete, organized electronic and physical batch records to support food safety, traceability, quality assurance, and audits.
• *Post completed finished-goods batch tickets in the ERP system, verifying finished quantities, yields, lot numbers, and associated inventory transactions against approved production documentation.
• *Process and accurately record warehouse transfers (WTs) in the ERP system, ensuring correct item numbers, lot numbers, quantities, and source and destination locations.
• *Reconcile finished-goods postings and warehouse transfers with batch records; promptly escalate discrepancies or incomplete documentation before transactions are finalized.
• Coordinate with Production, Quality, and Warehouse personnel to resolve documentation questions and complete batch records promptly.
• Monitor outstanding batch tickets, prioritize competing requests, and follow up on incomplete documentation.
• *Follow applicable GMPs, food safety procedures, and established documentation and recordkeeping requirements.
• *Support traceability exercises, audits, and recall-related documentation requests as assigned.
• Identify opportunities to improve data accuracy and administrative workflows.

* Food safety responsibilities are identified by an asterisk (*).
Note: This job description is not intended to cover all duties, responsibilities, or activities. Duties may change or be assigned at any time without prior notice.

Responsibilities/Skills/Abilities:
• Excellent attention to detail and commitment to accurate data entry and recordkeeping.
• Strong organization, prioritization, and time-management skills.
• Proficiency with computers, data entry, and Microsoft Office applications, including Excel.
• Strong basic math and numerical skills to check quantities, weights, and production yields.
• Clear written and verbal communication and ability to collaborate across departments.
• Ability to work independently, follow established procedures, and escalate discrepancies.

Work Experience Requirements:
• Previous experience in data entry, production administration, inventory control, or manufacturing documentation preferred.
• Experience in food manufacturing or another regulated production environment preferred.
• Familiarity with batch tickets, lot tracking, and ERP or manufacturing systems preferred.

Education/Knowledge Requirements:
• High school diploma or equivalent (GED) required.
• Ability to read and interpret batch tickets, production records, and inventory documentation.
• Knowledge of GMPs, food safety practices, and traceability requirements preferred.
• Ability to perform basic mathematical calculations and verify numerical data accurately.

Reports To: Plant Manager

Supervisory responsibilities: None

Physical Requirements:
• Ability to perform prolonged computer and desk-based work, including frequent typing and reviewing detailed records.
• Ability to sit or stand for extended periods and occasionally walk through production or warehouse areas.
• Ability to use required personal protective equipment (PPE) when entering designated production areas.
• Occasional exposure to manufacturing conditions, including noise, dust, and temperature variation.

Work environment/Hours:
• Full-time, on-site at BSI. Schedule and overtime requirements to be confirmed.

EEO: We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or any other characteristic protected by the law.