Accounts Receivable Coordinator in Cape Coral, Florida at Build Manage Services LLC

Job Summary:

The Multi-Company Accounts Receivable (AR) Coordinator is responsible for requesting bank draws, preparing allowance reconciliations, managing incoming payments, and ensuring timely receipt of funds. The ideal candidate has strong knowledge of construction financing, lender requirements, customer service, and accounts receivable best practices.

Essential Functions

• Prepare and submit bank draw requests in accordance with project milestones and lender requirements.
• Ensure all invoices, lien waivers, and supporting documentation are submitted accurately and on time.
• Track and reconcile accounts receivable across all companies, ensuring proper allocation of payments.
• Work closely with lenders, project managers, and customers to facilitate timely payments.
• Monitor construction loan balances and communicate funding needs.
• Address and resolve discrepancies related to invoices and payments.
• Prepare preliminary and final allowance reconciliations.
• Maintain detailed AR ledgers and track payments, outstanding balances and draw schedules.
• Manage Builder’s Risk insurance by tracking, enforcing and cancelling at proper stage.
• Prepare and issue rent invoices.
• Prepare and issue invoices to ancillary companies for payroll expenses.
• Post payments received from ancillary companies.
• Reconcile project budgets with bank draw funds.
• Generate and analyze AR aging reports to support collections.
• Reconcile multi company bank and credit card statements monthly.
• Follow up on past-due accounts through phone, email, or written communication.
• Work with customers to resolve billing disputes and negotiate payment plans when necessary.
• Ensure compliance with lender requirements, contracts, and local lien laws.
• Maintain organized records of draw requests, receipts, and disbursements.
• Maintain and complete tasks in Planner and BuilderTrend.
• Identify opportunities for process improvements to enhance AR efficiency.

Required Skills/Abilities

• Minimum of 2 years of accounts receivable experience, preferably in residential construction.
• Strong knowledge of bank draw processes and construction loan management.
• Experience working with lenders and understanding draw schedules.
• Proficiency in accounting software such as QuickBooks online.
• Strong attention to detail and excellent organizational skills.
• Ability to communicate effectively with lenders, project managers, and customers, excellent customer service required.
• Proficiency in Microsoft Office including Excel, Word, and Outlook.

Preferred Skills/Abilities/Experience

• Prior experience using BuilderTrend preferred.
• Knowledge of residential construction operations and billing practices.
• Ability to manage multiple priorities in a fast-paced environment.
• What You Can Expect from Us
• Paid time off and holidays
• Competitive pay and benefits
• Supportive team environment
• Opportunities for growth and development
• A workplace where ideas and initiative are valued
• A company culture built on respect and teamwork

This job description is intended to provide a general overview of the role and responsibilities. Duties may change based on business needs.

Build Manage Services, LLC is an Equal Opportunity Employer and values diversity in the workplace.

Employment with the company is at-will and may be terminated at any time, with or without cause or notice, subject to applicable law.

Ready to Join the Team?

We’re excited to meet people who are passionate, motivated, and ready to make an impact.