Recruiting Operations Associate in New York at Jobgether

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Recruiting Operations Associate based in the United States.

In this role, you will play a key part in ensuring an efficient, seamless, and high-quality recruitment experience in a fast-growing, high-performance technology environment. As the operational backbone of the Talent Acquisition team, you will oversee recruiting coordination, candidate communications, interview scheduling, and hiring logistics. Beyond managing day-to-day processes, you will proactively identify inefficiencies and implement improvements that help recruiters and hiring managers work more effectively. This is a hands-on opportunity to take ownership, contribute to scalable recruitment operations, and collaborate closely with senior leadership. Initially structured as a three-month contract-to-hire opportunity, the position offers a clear pathway toward permanent employment. It also provides opportunities to develop your recruiting expertise and potentially progress into Recruiter or Sourcer roles.

• Coordinate end-to-end recruiting operations, ensuring candidates receive a personalized, professional, and seamless experience throughout the hiring process.

• Manage interview scheduling and recruiter calendars, efficiently handling changes and prioritizing urgent or high-impact hiring needs.

• Prepare and send personalized pre-interview communications, including relevant information and LinkedIn outreach.

• Oversee take-home assignments, maintain accurate candidate records in the Applicant Tracking System (Ashby), and ensure recruitment documents are organized and accessible.

• Support leadership with urgent Talent Acquisition requests, including updating compensation ranges, publishing job openings, and coordinating interviewer onboarding, training, and shadowing.

• Identify operational bottlenecks and proactively recommend improvements, automation opportunities, and scalable workflows.

• Collaborate with recruiters, hiring managers, and leadership to improve recruitment efficiency, communication, and overall hiring outcomes.

• Previous experience in recruiting coordination, recruiting operations, or a similar administrative or operational role is an advantage.

• Experience working in a fast-growing startup, high-volume recruitment environment, or recruitment agency is strongly preferred.

• Bachelor's degree.

• Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities without compromising accuracy.

• Strong written and verbal communication skills, with a polished, professional, and candidate-focused approach.

• A proactive, resourceful, and solutions-oriented mindset, with the ability to anticipate challenges and take ownership of tasks.

• Strong sense of urgency and ability to thrive in a fast-paced environment where priorities can change quickly.

• Comfortable navigating ambiguity, handling sensitive and time-critical requests, and communicating effectively with senior stakeholders.

• Interest in process optimization, automation, and building efficient, scalable operational systems.

• Must currently reside in an eligible US state: Arizona, California, Colorado, Florida, Georgia, Illinois, Massachusetts, North Carolina, New Jersey, Nevada, New York, Oregon, Tennessee, Texas, Utah, or Virginia.

• Annual salary: $55,000–$75,000 USD, depending on experience, qualifications, location, and relevant skills.

• Equity opportunities through stock options.

• Contract-to-hire structure, with an initial three-month contract period and potential transition to permanent employment.

• Comprehensive health, dental, and vision insurance for eligible full-time employees.

• Paid time off and paid parental leave.

• 401(k) retirement savings plan with employer matching.

• Wellness benefits and additional employee perks.

• Remote working opportunities, with access to offices in several US locations.

• Professional development and mentorship, with opportunities to grow into Recruiter or Sourcer positions.

• Opportunity to join a well-funded, profitable, high-growth technology business with an entrepreneurial culture and significant room for professional impact.