HR Coordinator - Front Desk Representative at Meubles Foliot - Foliot Furniture – Las Vegas, Nevada

At Foliot Furniture, we’re more than just a leading manufacturer—we’re a team of innovators, problem-solvers, and creators. Known for our commitment to quality, efficiency, and sustainability, we take pride in designing and building exceptional furniture while fostering a workplace where employees thrive. We are an international company with 3 locations (Saint-Jérôme, Las Vegas and Mirabel).

We are looking for a HR Coordinator - Front Desk Representative that will play a hybrid role supporting internal and social events, assisting the HR team with seasonal recruitment and special projects, and managing the front desk. This role is ideal for someone who thrives on variety, enjoys working with people, and wants to contribute to both employee experience and operational efficiency.

What You’ll Do

Event coordination (50%)

• Plan, coordinate, and execute internal events (e.g., appreciation days, holiday parties, BBQs, social activities, Foliot Boutique etc.).
• Research, compare, and purchase items needed for events (e.g., decorations, gifts, food, supplies).
• Coordinate all event logistics: venue bookings, catering, materials, setup, guest lists, and day-of coordination.
• Create and distribute event communications and promotional content (invitations, posters, emails, internal screens).
• Track event budgets, maintain records, and gather feedback for future improvement.

HR Administrative Support (30%)

• Support seasonal recruitment by posting job openings, coordinating interviews, communicating with candidates, and preparing onboarding documents.
• Coordinate all pre-employment testing such as background checks and drug screenings, ensuring timely follow-up with external providers.
• Prepare, complete, and manage various HR-related documents and official requests (e.g., employment verifications, unemployment forms, child support notices, etc.).
• Track and reconcile the HR department's credit card each month: collect receipts, categorize and code transactions, and prepare reports for approval.
• Maintain employee records and ensure administrative files are kept up to date and organizedé
• Provide day-to-day administrative support on HR projects and internal programs (e.g., engagement initiatives, surveys, policy implementation).

Reception & Office Support (20%)

• Greet visitors and maintain a welcoming, professional front-desk presence.
• Handle calls, emails, and physical mail/courier shipments (UPS, FedEx).
• Perform basic office tasks such as check deposits, supply management, and keeping common areas tidy and organized.

Requirements

• Required Bilingualism (Englais & Spanish)
• 2-3 years of relevant experience;
• Background in Human Resources & Administration or related field (an asset).
• Creative and proactive with a hands-on approach.
• Strong customer service orientation providing a cheerful and helpful experience.
• Comfortable managing confidential information with discretion and professionalism.
• Highly organized and detail-oriented, able to handle multiple priorities independently.
• Capacity to thrive in a fast-paced, ever-changing environment.
• Dynamic, positive and energetic approach
• Proficient in Microsoft Office Suite; familiarity with tools like Canva, Mailchimp, or expense management platforms is an asset.
• Knowledge of ADP Workforce Now or an HRIS (an asset);

Why Join Foliot?

• Earn What You Deserve: Enjoy a competitive salary and comprehensive benefits package that supports your well-being.
• Grow & Advance: Take advantage of career development programs, training, and mentorship designed to help you reach your full potential.
• Be Part of Something Bigger: Join a collaborative, inclusive team that values innovation, teamwork, and excellence in everything we do.
• Make an Impact: Work for a company that’s committed to sustainability, safety, and employee success—because we believe our people are our greatest asset.

Ready to take the next step? Apply today and become part of the Foliot Furniture team!