Maintenance Doc Specialist - Carilion Roanoke Memorial Hospital at Carilion Clinic – Roanoke, Virginia

Position Title:Maintenance Doc Specialist - Carilion Roanoke Memorial Hospital
Location: Roanoke, Virginia
Position Type: Full time
Req ID: R154678

Description: Employment Status:Full timeShift:Day (United States of America)Facility:102 Highland Ave SE - RoanokeRequisition Number:R154678 Maintenance Doc Specialist - Carilion Roanoke Memorial Hospital (Open)How You’ll Help Transform Healthcare:The Document Specialist gathers data, manages documents and drawings in the work order management system for Carilion maintenance.

The Document Specialist

• Maintains department drawings and documents, specifications, regulatory reports and other document compliance.

• Creates and manages document retrieval system for compliance audit and site visits.

• Creates and manages a system for processing regulatory and office documentation.

• Maintains, organizes and manages office filing system, and tracks daily attendance using timekeeping software and provides reports.

• Assists with reviewing and closing work orders. Provides back-up and assistance for the Work Order Administrator. Opens work orders, closes work order, and dispatches staff.

• Creates and issues required memos for facility maintenance shutdowns as well as documentation required by regulatory agencies.

• Responsible for work order quality control and customer follow-up. Contacts customer to verify closure status. Troubleshoots processing problems. Investigates customer compliance and identifies solutions. Monitors and summarizes quality control inspection reports.

• Provides interpretation of codes, regulations, and guidelines. Advises departmental staff on document retention requirements.

• Manages contractor sign-in logs and issuance of required contractor identification badges and parking permits.

• Assists in creating and maintaining department administrative, and reporting processes.

• Composes and compiles reports and summaries from documents or work order system.

What We Require:

Education: High School Diploma required.

Experience: Three years of business, healthcare, and/or maintenance experience required.

Other Minimum Qualifications: Effective communication and problem-solving skills required. Must be capable of prioritizing multiple projects and meeting deadlines. Intermediate to advanced skills in Microsoft Office suite and experience in database applications required. Understanding of a regulatory work environment desired.

This job description is only meant to be a representative summary of the major responsibilities and accountabilities performed by the incumbents of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description.

Recruiter:

EVA LIPSCOMB

Recruiter Email:

ellipscomb@carilionclinic.org

For more information, contact the HR Service Center at 1-800-599-2537.

Carilion Clinic is an Equal Opportunity Employer: We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age (40 or older), disability, genetic information, or veterans status. Carilion is a Drug-Free Workplace. For more information or for individuals with disabilities needing special assistance with our online application process contact Carilion HR Service Center at 800-599-2537, 8:00 a.m. to 4:30 p.m., Monday through Friday.

For more information on E-Verify: https://www.carilionclinic.org/eoe-e-verify-and-right-work-policies

Benefits, Pay and Well-being at Carilion Clinic

Carilion understands the importance of prioritizing your well-being to help you develop and thrive. That’s why we offer a well-rounded benefits package, and many perks and well-being resources to help you live a happy, healthy life – at work and when you’re away.

When you make your tomorrow with us, we’ll enhance your potential to realize the best in yourself. Below are benefits available to you when you join Carilion:

• Comprehensive Medical, Dental, & Vision Benefits
• Employer Funded Pension Plan, vested after five years (Voluntary 403B)
• Paid Time Off (accrued from day one)
• Onsite fitness studios and discounts to our Carilion Wellness centers
• Access to our health and wellness app, Virgin Pulse
• Discounts on childcare
• Continued education and training

About Us:

Carilion Clinic is where you can make your own path.

Here, you’ll find a special place to create your career—one where talents are embraced, discoveries are made, and care makes a real difference.

The success of Carilion Clinic relies on talented, passionate individuals like you, each offering their unique skills, ideas, and perspectives. Make your tomorrow with us.

This is Carilion Clinic ...

An organization where innovation happens, collaboration is expected and ideas are valued. A not-for-profit, mission-driven health system built on progress and partnerships. A courageous team that is always learning, fully dedicated, and forever curious.

Headquartered in Roanoke, Va., you will find a robust system of award winning hospitals, Level 1 and 3 trauma centers, Level 3 NICU, Institute of Orthopedics and Neurosciences, and multi-specialty physician practices spanning southwestern Virginia.

Join us and begin your career in a place where every day is a new adventure of creating the future of health care.