EXECUTIVE ASSISTANT in Adelanto at SAFEWAY SIGN COMPANY

The Executive Assistant provides high-level administrative support to executives, ensuring efficient operation of the office. This role requires exceptional organizational skills, attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Screen and prioritize emails, calls, and other communications; respond when appropriate.
• Prepare reports, presentations, and correspondence on behalf of executives**.
• Handle confidential information with discretion.
• Liaise with internal staff, customers, and external partners.
• Manage expense reports, purchase orders, and other administrative processes.
• Assist with project management, including tracking deadlines and deliverables.
• Perform general office duties such as filing, and data entry.

Requirements:

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills in English.
• High degree of professionalism and ability to maintain confidentiality.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (like Zoom, Slack, or Teams).
• Ability to work independently and proactively solve problems.
• Business/casual dress code with protective footwear. No t-shirt, heels, open toed shoes, or shorts permitted.
• Must have a clean driving record and access to a daily ride.
• Must be punctual, and able to work full-time.

Preferred Qualifications:

• Strong project management skills.
• Familiarity with CRM and document management systems.
• Bachelor's degree preferred, but not required.

**Executives are defined as Operations Manager, Controller, President, Outside Sales Manager, etc.