Staff Accountant at GFF Inc - Plochman Inc – City of Industry, California

JOB FUNCTIONS

Accounts Payable & Disbursements

• Prepare, approve, and process freight invoices in Ross
• Process and post invoices via GRN using three-way match (GRN, PO, invoice)
• Process invoices through batch processing, including reconciliation of non-PO invoices with approvals
• Process invoices from Plochman and other vendors
• Reconcile vendor and supplier statements and resolve discrepancies
• Process online and manual payments
• Execute weekly check runs, including check preparation, printing, and upload to the bank
• Set up new suppliers and vendors and process vendor credit applications

Expense & Credit Card Management

• Review and approve employee expense reports in Paylocity
• Process monthly AMEX credit card statements, including receipt collection, approval verification, and entry in Ross
• Reconcile and process month-end Chase credit card activity

Month-End Close & Reporting

• Run GRN reports on a weekly basis
• Run AP Aging
• Run AR Aging
• Support month-end close activities, including reconciliation of utilities, rent, and HR-related expenses entered in Ross
• Prepare and post monthly accruals
• Reconcile GRN balances with vendor statements

Product Costing and Pricing Updates in ERP

· Support preparation of costing analysis files for new products

· Support preparation of costing for re-costing of existing products

· ERP pricing Set-up/Upload

· Audit pricing list against invoice registers and price sheets for accuracy

· Maintain pricing monthly, quarterly, semi-annually

· Maintain pricing expiry dates

Audit & Compliance

• Provide audit review support, including documentation preparation and responding to auditor inquiries
• Maintain accurate records in compliance with company policies and accounting standards

Projects & Process Improvements

• Update and maintain vendor contact lists for automated ACH receipts
• Participate in accounting projects and process improvement initiatives

Ad Hoc & Cleanup Activities

• Support manual check cleanup and GRN cleanup as needed
• Assist with ad hoc accounting assignments based on business needs

SKILLS/KOWLEDGE/EXPERIENCE

REQUIRED

• B.A./B.S. Degree from a 4-year College or University.
• Bachelor’s degree in Accounting, Finance, or related field
• 2+ years of accounting or accounts payable experience preferred
• Experience with ERP systems (Ross experience a plus)
• Strong reconciliation, organizational, and analytical skills
• Ability to manage deadlines and multiple priorities in a fast-paced environment
• Proficient in Microsoft Excel and financial systems

DESIRED

• Knowledge of general manufacturing environment & practices.
• Strong interpersonal skills.
• Business Acumen.