HR/Payroll Admin at Caravan Services Inc – Windsor, Ontario

About the Role:

The HR/Payroll Admin plays a critical role in ensuring the smooth operation of human resources and payroll functions within the organization. This position is responsible for managing employee records, processing payroll accurately and on time, and ensuring compliance with Canadian labor laws and tax regulations. The role requires close collaboration with various departments to support recruitment, onboarding, benefits administration, and employee relations. By maintaining precise and confidential records, the HR/Payroll Admin helps foster a positive work environment and supports organizational goals. Ultimately, this role contributes to employee satisfaction and operational efficiency by delivering reliable HR and payroll services.

Minimum Qualifications:

• Post-secondary education in Human Resources, Business Administration, or a related field.
• Proven experience in payroll administration and HR support, preferably within a Canadian context.
• Strong knowledge of Canadian payroll legislation, tax regulations, and employment standards.
• Proficiency with payroll software and HR information systems (e.g., ADP, Ceridian, or similar).
• Excellent organizational skills and attention to detail to manage confidential employee information accurately.

Preferred Qualifications:

• Certification in Payroll Compliance Practitioner (PCP) or Certified Human Resources Professional (CHRP).
• Experience working with multi-provincial payroll and benefits administration.
• Familiarity with Canadian labor relations and occupational health and safety regulations.
• Advanced skills in Microsoft Excel and data analysis for payroll reporting.
• Strong interpersonal and communication skills to effectively liaise with employees and management.

Responsibilities:

• Process and administer payroll for all employees, ensuring accuracy and timeliness in accordance with company policies and government regulations.
• Maintain and update employee records, including personal information, employment status, benefits enrollment, and leave balances.
• Support recruitment activities by coordinating job postings, scheduling interviews, and assisting with onboarding procedures.
• Ensure compliance with federal and provincial labor laws, tax requirements, and company policies related to payroll and human resources.
• Respond to employee inquiries regarding payroll, benefits, and HR policies in a professional and timely manner.
• Prepare and submit required reports to government agencies, including tax filings and employment insurance documentation.
• Collaborate with finance and accounting teams to reconcile payroll accounts and resolve discrepancies.
• Assist in the administration of employee benefits programs, including health insurance, retirement plans, and leave management.

Skills:

The HR/Payroll Admin utilizes their expertise in payroll software daily to process employee compensation accurately and efficiently, ensuring compliance with all relevant laws and regulations. Their organizational skills are essential for maintaining up-to-date and confidential employee records, which supports smooth HR operations and reporting. Communication skills are employed regularly to address employee questions and collaborate with internal teams, fostering a supportive workplace environment. Analytical skills are used to reconcile payroll data and prepare detailed reports for management and government agencies. Additionally, knowledge of Canadian labor laws and benefits administration enables the HR/Payroll Admin to navigate complex regulatory requirements and provide informed guidance to employees and leadership.