Accounts Receivable and Payable Coordinator at Southlake Christian Academy Inc – Huntersville, North Carolina

Please complete all application steps. Only interest submitted via the online job portal will be considered. The tentative timeline includes interviews starting in March 2026 with the goal of making a job offer by April 2026.

Accounts Receivable and Payable Coordinator
NOTE: 12-month position; full-time on campus in the Business Office
Start Date: Based on agreement, preferably soon after a conditional offer is accepted
Coed Day School, Grades JK-12, 725 Students 13820 Hagers Ferry Road, Huntersville, NC www.southlakechristian.org

Mission
SouthLake Christian Academy exists for the sake of God’s glory and mission; proclaiming the gospel, educating and discipling the whole person in all aspects of God’s reality.

A Thriving Christian School in an Idyllic Setting near Charlotte
SouthLake Christian Academy was founded in 1994 as a ministry of SouthLake Presbyterian (PCA) Church. The school started with just 23 students in grades K-3, and now enrolls 725 students in junior kindergarten through 12th grade. As the school has grown, it has broadened its program to now offer a rigorous academic program, outstanding athletics, and a deep commitment to the arts. While it is significantly larger than it was at the time of its founding, SLCA retains a smaller-school atmosphere, where all members of the community are known by name and where the distinct academic, personal, and spiritual needs of students are supported.

The vision of SouthLake Christian is that Christ may be preeminent in all things. Because of this, the SLCA community sees the school as a mission, where students are taught the gospel of Jesus Christ through daily instruction in God’s Word and integration of biblical principles into every academic, artistic, athletic, service and social endeavor. It is the school’s hope that each student and family that comes to SouthLake Christian will come to know Jesus Christ as Lord and Savior.

INTERVIEWS
Top candidates will be invited to the next round of the selection process. The first round of interviews may be scheduled as early as the week of March 16, 2026, prior to the spring break closure from March 23-27, 2026. All candidates must go through a final interview with the Head of School, Scott Dillon.

DESCRIPTION
The Accounts Receivable and Payable Coordinator is a single-incumbent position that reports to the Director of Finance. Under general supervision, the incumbent will perform advanced-journey level work in the management of school finances, which may include accounts receivable, accounts payable, purchasing, financial aid administration, payroll, and use of various financial software applications. The position operates with a considerable degree of autonomy and will be expected to help refine processes for efficiency and better controls.

IDEAL CANDIDATE
The ideal candidate will be detail-oriented and have experience using financial accounting programs like QuickBooks Online, Bill.com, and FACTS Management systems. This role is an excellent opportunity for someone with financial savvy, business acumen, and strong interpersonal and communication skills. The ideal candidate will demonstrate professionalism and the ability to maintain a high degree of integrity and confidentiality. Experience working in a JK-12 private school setting is highly preferred.

KEY RESPONSIBILITIES
1. Process invoices for accuracy and proper approvals using Bill.com Payables.
2. Maintain vendor files and ensure W 9s are collected as well as prepare annual 1099s.
3. Respond to vendor inquiries and resolve discrepancies or payment issues.
4. Process credit card transactions through Bill.com Spend and Expense.
5. Provide customer service to staff regarding purchases, invoices, and payment status.
6. Assist the FACTS Management specialist with billing, payments, and collections.
7. Assist with financial aid preparation as needed.
8. Support month-end closing and audit preparation.
9. Assist with general accounting tasks as needed.
10. May participate in payroll processing if assigned to this function.

MINIMUM REQUIREMENTS
Bachelor’s degree in accounting, finance, or related field.
Prior experience in accounts receivable/payable.
Evidence of commitment to a local church is required.

COMPETENCIES
- Proficiency in accounting software: QuickBooks, Bill.com, and related systems.
- Strong attention to detail: Accuracy is crucial.
- Strong analytical skills.
- Proficiency in Microsoft Excel, including basic formulas and spreadsheets.
- Knowledge of accounting principles: Understanding basic accounting concepts and procedures.
- Commitment to working in and fostering an inclusive community.
- Strong leadership and management skills.
- Excellent communication and interpersonal skills.
- Ability to cultivate strong, collaborative relationships internally and externally.
- Excellent organizational skills with multi-tasking capability.
- Ability to handle confidential information and act with discretion.
- Ability to handle emergencies and stressful situations.

COMPENSATION
Salary is negotiable based on individual qualifications and will be set within range of comparable roles at Southlake Christian Academy.

BENEFITS
Medical, dental, and vision insurance
Employee assistance program
Flexible spending account
Health savings account
Life insurance
Paid time off
Retirement plan with 2% matching after one year of service
Tuition reimbursement
Discount for enrolled children at Southlake Christian Academy

NEXT STEPS
The selection process may include one or more rounds of interviews. All communications and invitations will be sent electronically, so please provide a current email address and check your email periodically.

Thank you for your interest! If you have questions, please contact Jennifer Ramos in Human Resources at jramos@southlakechristian.org.