Senior Coordinator, Leases & Contracts at National Audubon Society – New York, New York
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About This Position
Full time
Requisition ID: JR1065
About Audubon
The National Audubon Society is a leading nonprofit conservation organization with 120 years of science-based, community-driven impact, dedicated to protecting birds and the places they need, today and tomorrow. Birds are powerful indicators of our planet’s health, acting as sentinels that warn us of environmental change and inspire action. Audubon works across the Western Hemisphere, driven by the understanding that what is good for birds is good for the planet. Through a collaborative, bipartisan approach across habitats, borders, and the political spectrum, Audubon drives meaningful and lasting conservation outcomes. With 800 staff and over 1.9 million supporters, Audubon is a dynamic and ever-growing force committed to ensuring a better planet for both birds and people for generations to come. Learn more at www.audubon.org and on Facebook, Twitter and Instagram @audubonsociety.
Position Summary:
Reporting to the Senior Director, Contracts and Finance Administration, the Senior Coordinator, Leases and Contracts will review, draft and administer leases and contractual agreements. They will also be responsible for managing the lease and property database software, lease payments and renewals; training personnel on contract procedures and drafting; and completing and compiling all contract and lease documentation. The Senior Coordinator will work closely with finance and legal teams.
This position is classified as hybrid preferred, remote within the United States considered, in accordance with Audubon’s “Where We Work” Policy. Hybrid employees are expected to work in an Audubon office every Monday and Tuesday and an additional two days each month of the employee’s choosing. Candidates should be located within commuting distance of one of Audubon’s offices, which include locations in:
Albuquerque, NM; Albany, NY; Anchorage, AK; Baltimore, MD; Charleston, SC; Chicago, IL; Columbia, SC; Fargo, ND; Fort Collins, CO; Lincoln, NE; Miami, FL; New Orleans, LA; New York, NY; Oakland, CA; Palm Desert, CA; Roseville, MN; Sacramento, CA; Salt Lake City, UT; Tallahassee, FL; Tampa, FL; and Washington, DC.
Compensation:
Salary range based on geo-differentials:
$62,500 - $66,500 / year = Albuquerque, NM; Charleston, SC; Columbia, SC; Fargo, ND; Fort Collins, CO; Lincoln, NE; Miami, FL; New Orleans, LA; Salt Lake City, UT; Tallahassee, FL; Tampa, FL
$65,000 - $73,000 / year = Albany, NY; Anchorage, AK; Baltimore, MD; Chicago, IL; Palm Desert, CA; Roseville, MN; Sacramento, CA; Washington, DC
$73,000 - $81,000 / year = New York, NY; Oakland, CA
Essential Functions
Review office leases and amendments for all locations in Audubon network; work closely with General Counsel on non-standard and more complex arrangements.
Set up payments and monitor monthly to ensure compliance with lease terms. Review and process additional landlord billings. Manage payment and return of security deposits.
Track critical lease-related dates for renewals, options and expirations.
Work with network to ensure proper documentation is in place prior to lease termination.
Monitor and document employee residential occupancy agreements. Work with HR to ensure employees residency complies with IRS guidelines.
Maintain lease software database; enter all lease documentation and related information into database; ongoing and timely verification and abstraction of lease information and appropriate updating of database.
Assist in providing lease software as a management tool for stakeholders and analysis
Review and assist in drafting Audubon standard contracts as requested by network. Ensure essential terms are included and described clearly and completely. Determine if complexity of agreement requires further legal or financial review.
Preliminary review of non-standard agreements. Consult with General Counsel as necessary.
Train staff on contract procedures and proper contract drafting.
Analyze potential risks that contract terms or changes may pose to organization.
Ensure internal due diligence completed & contracts conform to Audubon policies.
Review final documents for completeness. Ensure all salient terms are included, proper forms are used, boilerplate terms and conditions are included and that all attachments and referenced exhibits are in place.
Shepherd agreements through headquarters office review and signature process.
Ensure executed agreements are communicated to necessary parties to provide contract visibility and awareness and to fulfil regulatory filings.
Maintain contract files in Audubon’s contract software program.
Address contractual payment queries from Accounts Payable
Regularly review policies and procedures and make recommendations for improvements that allow for efficient and smooth functioning operations.
Support Finance and other staff through transition to new Contract Management System and Purchasing Processes
Collaborate with Audubon staff to ensure that equity, diversity, inclusion and belonging principles are incorporated and followed in all aspects of our work.
Maintain and foster culture of safety.
Perform other job duties as assigned to support Director, Finance Administration.
Qualifications and Experience:
At least three years demonstrated work experience in an administrative or office management position to include working with leases and real estate documents.
A high level of organizational skills, a respect for details, and a meticulous attention to accuracy. Must be able to spot errors and inconsistencies. Requires a high level of accountability and responsibility.
Experience reviewing business terms and understanding of contractual language required.
Excellent writing and oral communication skills, as well as good analytical, editing, and proofreading skills.
Proficiency in Microsoft Office, especially Excel, Word, and Outlook. Experience with Lease Software preferred.
Ability to adapt to various software and automated systems.
Exceptional customer service skills and an excellent email and telephone demeanor.
Ability to engage professionally with employees at all levels and in all areas of the organization.
Must be good humored and a team player.
A self-starter with a proactive approach to assignments, one with the ability to work both independently and as part of a team, solve problems with limited supervision, prioritize tasks, and meet deadlines.
Associates degree in related field required; Bachelors Degree preferred.
Commitment to Audubon’s organizational values of care, collaboration, change, integrity, impact, and innovation.
Experience fostering inclusive and collaborative work environments is valued.
This position is represented by the Communication Workers of America (CWA).
National Audubon Society Competencies: This role will also be accountable to apply and develop the following competencies.
Fostering Relationships: Build trust, mutual respect, and understanding through regular and genuine interactions while promoting a positive and inclusive environment.
Analytical Thinking: Recognize and value diverse perspectives and experiences in data analysis to foster a more comprehensive and equitable approach to problem-solving.
Creativity and Innovation: Leverage creativity and imagination to generate new insights and solutions while embracing diverse ideas and approaches that foster innovation.
Facilitating Change: Work with others to explore innovative approaches to problem-solving while promoting inclusivity, equity, accessibility, and belonging in the change process.
Team Leadership: Communicate vision and engage others or the team to solve problems while valuing diverse perspectives and fostering inclusivity.
EEO Statement
We are an equal opportunity employer and do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic outlined by federal, state, or local laws. We are committed to providing an inclusive and accessible hiring process for all candidates.
Accessibility Statement
The National Audubon Society endeavors to keep our careers site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Accommodations@audubon.org. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.
The National Audubon Society is a leading nonprofit conservation organization with 120 years of science-based, community-driven impact, dedicated to protecting birds and the places they need, today and tomorrow. Birds are powerful indicators of our planet’s health, acting as sentinels that warn us of environmental change and inspire action. Audubon works across the Western Hemisphere, driven by the understanding that what is good for birds is good for the planet. Through a collaborative, bipartisan approach across habitats, borders, and the political spectrum, Audubon drives meaningful and lasting conservation outcomes. With 800 staff and over 1.9 million supporters, Audubon is a dynamic and ever-growing force committed to ensuring a better planet for both birds and people for generations to come. Learn more at