Office Assistant Operational Auditor in Jackson, Wyoming at Tailwind Deli News & Gifts Inc

Job Title: Office Assistant/Operational Auditor
Position Type: Hourly (Part-Time), Non-Exempt

Position Summary

The Office Assistant/Operational Auditor supports the General Manager and location leadership team with daily administrative and accounting operations within a fast-paced airport food and beverage environment. This role is responsible for handling clerical tasks, managing office functions, maintaining records, supporting accounts receivable activities, and assisting with financial processes including bank deposits and cash handling. The position plays a key role in keeping the location organized, compliant, and operating efficiently while serving as a liaison between location management and corporate support departments.

Key Responsibilities

• Prepare and complete daily bank deposits accurately and in a timely manner
• Perform bank and deposit runs as required
• Manage accounts receivable activities for the location, including tracking outstanding payments and maintaining supporting documentation
• Maintain and organize location documentation, including operational, compliance, financial, and employee records
• Track and maintain office supplies and coordinate general office administration needs
• Assist with data entry, filing, and recordkeeping (digital and physical)
• Support payroll-related documentation and timekeeping follow-up as needed
• Track and maintain inventory logs, invoices, vendor paperwork, and financial records
• Assist with onboarding paperwork and general administrative HR support
• Communicate with corporate departments (HR, Payroll, Finance, and Operations) as needed
• Support the General Manager by conducting most, if not all, administrative duties for the location
• Ensure all documentation is audit-ready and compliant with company standards
• Maintain confidentiality of employee, financial, and operational information
• Assist with operational audits, documentation reviews, and compliance verification as assigned
• Maintain compliance with airport authority, TSA, and company security requirements
• Perform other light operational duties as assigned by the General Manager

Qualifications

• Previous administrative, clerical, bookkeeping, or office management experience preferred (hospitality, restaurant, retail, or airport environment a plus)
• Strong organizational skills and attention to detail
• Basic accounting, bookkeeping, or financial administration experience preferred
• Comfortable handling cash processes, bank deposits, and financial documentation
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Proficient in Microsoft Office applications, including Excel and Word
• Valid driver's license with an acceptable driving record required
• Must be able to pass a comprehensive background check due to cash handling, deposit responsibilities, and airport security requirements
• Must be able to successfully complete and maintain all airport security, badging, background screening, training, and Transportation Security Administration (TSA) requirements necessary to obtain and retain access to secured airport areas throughout employment.

STANDARD SPECIFICATIONS

Employees in this position are required to adhere to any job-related instructions and perform any additional duties assigned by authorized personnel. The requirements outlined in this document represent the minimum levels of knowledge, skills, or abilities necessary for this role.

This document does not establish an employment contract, either explicit or implied, other than maintaining an "at-will" relationship.

This is an equal-opportunity employer committed to creating a diverse and inclusive work environment. We do not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors. We provide reasonable accommodations for individuals with disabilities in accordance with the Americans with Disabilities Act (ADA). If you require any accommodations during the application process, please contact our HR department at recruiter@tailwindconcessions.com.