Office Assistant/Receptionist in Melville, New York at Prestige Employee Administrators

For almost 30 years, PrestigePEO has partnered with brokers and business owners to deliver comprehensive workforce solutions that simplify HR, control costs, and support employee success.

As a full-service Professional Employer Organization (PEO), we provide integrated HR services, employee benefits, payroll administration, workers' compensation, compliance guidance, retirement solutions, and advanced HR technology through our co-employment model. This approach gives businesses access to large group purchasing power, experienced HR expertise, and scalable infrastructure typically reserved for larger organizations.

Working alongside broker partners, PrestigePEO helps businesses build stronger teams, remain compliant in complex regulatory environments, and focus on sustainable growth.

Position Description: We are seeking a motivated individual to join our growing team. The incumbent will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, ordering and maintaining supplies, ensure office and kitchen are properly stocked as well as other administrative functions.

Roles & Responsibilities:

• Answer a multi-line phone system and direct calls accordingly
• Greets and directs visitors to the company
• Sorting and distribution of mail
• Data entry
• Sending, receiving and distribution of faxes and client uploads
• Meeting set up and breakdown
• Ordering, setup and cleanup of weekly meals for office staff.
• Coordinate and followup with building staff as needed
• Ensure the office and kitchen are properly stocked at all times.
• General clerical and administrative tasks as needed

Education & Experience Qualifications:

• Bachelor’s degree in a related field or equivalent work experience.
• Strong background in customer service/success.

Skills and Personal Qualifications:

• Strong experience using Microsoft office products
• Strong systems background, ability to learn and use new systems quickly
• Ability to take initiative to develop new strategies and outside-the-box ideas
• Ability to take direction and work collaboratively
• Goal oriented and flexible
• Excellent time-management skills
• Excellent communication skills
• Punctuality, reliability, and integrity a must

Success Characteristics:

• Problem solver
• Self-motivated individual who takes ownership
• Positive attitude
• Results oriented
• Hands on and team oriented

This position is full-time in the office
The hours are 8:30am - 5:00pm
Salary up to $52,000 based on experience