Project Administrator / Coordinator in Mechanicsburg, Pennsylvania at Advance Sourcing Concepts LLC

About the Role

A growing construction company in Blair County, Pennsylvania is seeking a detail-oriented Project Administrator / Coordinator to support the successful delivery of construction projects from preconstruction through closeout. This position plays a key role in keeping projects organized, maintaining documentation, and supporting communication between project teams, subcontractors, vendors, and clients.

The ideal candidate is highly organized, proactive, and comfortable managing multiple priorities in a fast-paced construction environment.

Key Responsibilities

Provide administrative support to Project Managers and field personnel
Assist with project documentation including RFIs, submittals, change orders, and meeting minutes
Maintain accurate electronic and hard-copy project files in compliance with company standards
Track project correspondence and distribute information to appropriate team members
Support contract administration, vendor onboarding, and compliance documentation
Assist with invoice processing, purchase orders, and project cost tracking
Coordinate project meetings, prepare agendas, and distribute meeting notes
Monitor schedules, deadlines, and project deliverables to support timely completion
Communicate professionally with subcontractors, vendors, clients, and internal teams
Assist with project closeout documentation, warranties, and as-built records

Qualifications

High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred
Minimum of 2 years of administrative experience, preferably in construction or a related industry
Strong organizational skills with exceptional attention to detail
Ability to manage multiple projects and deadlines simultaneously
Proficiency in Microsoft Office Suite including Word, Excel, and Outlook
Experience with construction management software such as Procore or Bluebeam is a plus
Excellent written and verbal communication skills
Self-motivated with the ability to work both independently and collaboratively
Skills & Competencies
Strong time management and prioritization abilities
Professional communication and customer service skills
Understanding of construction terminology and project workflows preferred
Ability to collaborate effectively with project teams and field personnel
Problem-solving mindset with a proactive approach to project support

What We Offer

Opportunity to work with an experienced and collaborative construction team
Stable, full-time position with growth potential
Fast-paced and team-oriented work environment
Competitive compensation and benefits package based on experience