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Executive Assistant to the Board in Warsaw at Adlook

NewJob Function: Admin/Clerical/Secretarial
Adlook
Warsaw, Poland
Posted on
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Job Description

Executive Assistant to the Board

What You`ll Be Doing:
  • Providing administrative and operational support to 3 Board Members
  • Coordinating documentation workflow, including signatures, scanning, organizing and archiving documents
  • Preparing and distributing materials for Board meetings, keeping track of related action items and follow-ups
  • Organizing meetings and business trips
  • Submitting travel expenses in the dedicated platform
  • Coordinating administrative invoices
  • Preparing presentations, documents and spreadsheets as requested
  • Other ad hoc tasks related to administration
Your Qualifications:
  • At least 4-5 years of experience in administration, ideally including exposure to board-level or executive-level support
  • Demonstrated ability to handle highly confidential information (financial, legal, personnel) with discretion and sound judgment, without needing every decision confirmed
  • Reliability, ownership and ability to manage multiple projects, meet deadlines and deliver tasks on time
  • Attention to detail and accuracy
  • Fluency in Google Suite is required
  • Great communication and interpersonal skills
  • Fluent English and Polish
  • Willingness to work on-site in Warsaw, given the physical document handling involved
  • Strong motivation to operate on a daily basis and further develop in the administrative function
Nice To Have:
  • Experience with business travel expense or spend management platforms
  • Working knowledge of Spanish or Portuguese will be an asset, given coordination with our Brazil and Mexico teams
  • Prior experience supporting a Board or Supervisory Board (agendas, minutes, resolutions)
Why ADLOOK:
  • You will get to work with amazing people in one of the fastest-growing sectors in online advertising
  • Opportunity to work in a truly international environment
  • Friendly atmosphere while working with a dynamic team of open-minded professionals with a passion for Internet technology and advertising solutions
  • Office located in a well commuted part of Warsaw

Job Location

Warsaw, Poland

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