Program Support Clerk in Chadron, Nebraska at ACI Federal Inc

Job Title: Program Support Clerk

Shift: Full-time, 8am-4:30pm Monday - Friday, NO WEEKENDS!

Location: Pine Ridge Job Corps Center - Chadron, NE

The Program Support Clerk provides essential administrative, clerical, and logistical support to a specific program or department within the organization. This role is crucial for maintaining organized records, ensuring effective internal and external communication, and facilitating the day-to-day operations required for the successful delivery of program services.

• Administrative and Clerical Support:

  • Manage and maintain program files, records, and databases (both electronic and physical) with a high degree of accuracy and confidentiality.

  • Prepare, proofread, and format program-related documents, reports, correspondence, presentations, and meeting materials.

  • Schedule and coordinate meetings, workshops, and appointments, including booking rooms, sending invitations, and ensuring necessary materials are prepared.

  • Handle incoming and outgoing program mail, faxes, and general communication.

• Data and Record Management:

  • Input, update, and retrieve data for program tracking, reporting, and evaluation purposes.

  • Process program-related forms, applications, and documentation, ensuring they are complete and follow established procedures.

  • Assist with basic accounting functions, such as tracking program expenditures, processing invoices, and managing petty cash, if required.

• Communication and Coordination:

  • Serve as the first point of contact for internal staff, external partners, and program participants, providing general information and directing complex inquiries to the appropriate personnel.

  • Liaise with other departments to coordinate resources, logistics, and scheduling necessary for program activities.

  • Assist in the preparation and distribution of promotional or informational materials for the program.

• Logistical Support:

  • Monitor and maintain an adequate inventory of office and program supplies, initiating purchase requests as needed.

  • Coordinate travel arrangements and process expense reports for program staff.

• Education: High school diploma or GED equivalent is required. Completion of a post-secondary certificate or Associate's Degree in Office Administration, Business, or a related field is preferred.

• Experience: Minimum of 1-2 years of proven experience in an administrative, clerical, or office support role, preferably within a program-driven or similar organizational setting.