Accounts Receivable/Payable Specialist in Monroe, Washington at Snohomish Regional Fire & Rescue

The Accounts Receivable/Payable (AR/AP) Specialist position is responsible for accurate, efficient, and timely processing and management of assigned accounts receivable and/or accounts payable in accordance with District policy, and state and federal guidelines, rules and regulations.

This position will primarily focus on Accounts Payable while working closely with the Accounts Receivable function, providing coverage for Accounts Receivable duties as needed.

Incumbents are responsible for administering the full cycle of work for their assigned workload in consideration of established deadlines, protocols and procedures (internal and external).

PROCESS & TIMELINE:

NOTE: All dates ae tentative and subject to change.

Step 1 – Panel Interview: Week of October 12, 2026

Step 2 – Panel Interview: Week of October 26, 2026

Step 3 – Final Round Panel Interview: Week of November 09, 2026

• Receives, processes, manages, and files the District’s receivables, payables and vouchers as assigned (e.g. contracts, wildland, MVC, unprotected land, hazmat, illegal burn, special events, shop, etc.)
• Manages collections and/or financial assistance matters and submits transport billings
• Reports applicable taxes (e.g. 1099, use tax, unclaimed property, etc.)
• Ensures adherence to the State of WA BARS Chart of Accounts and other applicable laws, regulations and/or codes
• Applies specific knowledge of District policies and procedures in order to organize and coordinate work
• Acts as a liaison between other divisions, agencies or the general public as needed to manage workflow and meet deadlines
• Creates, edits and processes memos, technical documents and/or other communications related to receivables and/or payables
• Develops, updates, maintains and retrieves data from spreadsheets, database programs and/or other sources
• Establishes, maintains and updates files, records, accounts and other information
• Completes processes and/or transactions involving multiple steps
• Monitors, tracks, audits and reconciles account receivables and account payables as assigned
• Prepares and delivers bank deposits as assigned • Assists with or manages additional programs as assigned (e.g. Record Archiving & Management, Public Disclosure Management, etc.)
• Perform backup to Administrative Assistant functions as needed

KNOWLEDGE OF AND SKILLS IN:

• Knowledge of office practices, methods and procedures
• Knowledge of pertinent federal, state and local laws, codes, regulations and statues
• Knowledge and skill in using a variety of MS Office products; including proficiency in Word and Excel
• Knowledge of and skills in mathematics
• Knowledge of business correspondence standards including English, grammar, formatting, spelling and punctuation
• Skill in working with the Washington state BARS manual account coding system
• Skill in working as a reliable team member, establishing and maintaining effective working relationships with other employees
• Skill in managing multiple projects
• Skill in providing excellent customer service

ABILITY TO:

• Ability to communicate clearly and effectively in both verbal and written formats
• Ability to effectively use word processing, database and spreadsheet software application programs in the course of assigned duties
• Ability to learn new computer programs as necessary
• Ability to meet tight deadlines
• Ability to understand and follow broad and complex instructions
• Ability to exercise judgment and initiative
• Ability to handle sensitive and confidential matters, situations and records
• Ability to promote co-worker and public trust
• Ability to perform a variety of independent research and analysis
• Ability to establish positive working relationships
• Ability to demonstrate leadership capability, promoting respect and loyalty within the “chain of command” system
• Ability to operate various office equipment (e.g. phone system, computer, projector, fax, copier, printer etc.)
• Ability to prioritize and appropriately schedule assignments or tasks to meet established deadlines
• Ability to multi-task and be flexible

Minimum Qualification:

• Two years bookkeeping, payroll, accounting or related experience; OR
• Any combination of education and experience that provides the desired knowledge, skills and abilities to perform the essential duties of the position

Preferred Qualification:

• Experience working in government, public-sector, or municipal finance.
• Experience performing Accounts Payable functions, including processing invoices, payments, reconciliations, and related financial transactions.
• Experience providing customer service in a professional setting, with the ability to communicate effectively and courteously with employees, vendors, and the public.
• Demonstrated ability to manage multiple priorities, meet established deadlines, and maintain accuracy in a high-volume, deadline-driven environment.
• Strong organizational skills and the ability to prioritize and manage workload effectively while maintaining attention to detail.