Office Manager in Meridian, Idaho at Southwest Idaho Area Agency on Aging

About the Position

Southwest Idaho Area Agency on Aging is seeking a dependable, organized Office Manager to support our team of 34 professionals. This position oversees daily office operations, administrative support, basic bookkeeping, employee onboarding, and office coordination. We’re looking for someone who enjoys helping others, staying organized, and keeping things running smoothly behind the scenes.

Key Responsibilities

• Welcome visitors, answer general inquiries, and direct requests appropriately.
• Enter accounts payable into bookkeeping software and prepare routine documents, correspondence, and reports.
• Coordinate employee onboarding and related paperwork.
• Receive, sort, and distribute incoming mail; prepare outgoing mail and ensure proper postage.
• Monitor office supplies and coordinate purchasing, equipment maintenance, and repairs.
• Coordinate with IT and phone service providers regarding equipment, technical issues, and phone system setup.
• Serve as Secretary to the Board of Directors, including preparing meeting minutes and maintaining official records.
• Coordinate calendars, meetings, travel arrangements, and office events.
• Provide general administrative support and assist with special projects as needed.

Qualifications & Skills

• High school diploma or equivalent required; additional education welcome.
• Previous administrative, office support, bookkeeping, or customer service experience preferred.
• Strong organizational, communication, and attention-to-detail skills.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Experience with QuickBooks Desktop or similar accounting software preferred, or willingness to learn.
• Ability to work independently, follow through on assignments, and maintain confidentiality.
• Successful completion of required pre-employment screening.

Schedule & Benefits

• Schedule: Monday–Friday, 8:00 a.m.–5:00 p.m.
• Location: Fully in-office in Meridian, Idaho; no remote work.
• Paid Holidays: 10 per year.
• Health Insurance: Agency pays 100% of premiums for the employee-only health plan selected.
• Retirement: Agency provides a 3% contribution match to a 457(b)-retirement plan.

Hiring Process
Applications are reviewed as received, and interviews may be scheduled on a rolling basis. Apply early, as the position may be filled before the posting closes.

Equal Employment Opportunity
The Southwest Idaho Area Agency on Aging is an equal opportunity employer and complies with applicable federal and state laws. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, or disability.

Disclaimer
This description outlines the general nature and responsibilities of the position and is not an exhaustive list of duties. Additional responsibilities may be assigned as needed. Employment with the Southwest Idaho Area Agency on Aging is at will.