Executive Assistant (Job ID: SEAGOL1EA) in Randburg, Northern Cape at Inside Out Hiring

🌟 Exciting Remote Opportunity! We're Hiring an Executive Assistant! 🌟

Are you an experienced, proactive Executive Assistant with strong organizational foresight, AI fluency, and independent problem-solving skills? We are seeking a full-time Executive Assistant (LATAM preferred, South Africa) to serve as a trusted operational partner to the Executive Director of an innovative, globally distributed healthcare and wellness technology company!

🚨 IMPORTANT - Watch this quick Loom video on how to get hired: 🔗 https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0

🗣️ C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift. 🎙️ PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH.

• Job Title: Executive Assistant

• Job ID: SEAGOL1EA

• Industry: Healthcare / Wellness Technology

• Location: LATAM preferred / South Africa

• Job Status: Full Time

• Work Schedule: Monday to Friday, 9:00 AM to 6:00 PM (Central Time)

• Salary: $2,000 USD / month 💰

• Target Start Date: Within 2 Weeks 🚀

Our client is a growing wellness technology company focused on helping people live healthier, more comfortable lives through innovative products and thoughtful design. With a globally distributed team spanning the United States, the Philippines, Latin America, India, and Europe, they bring together diverse perspectives in a fast-moving, collaborative environment that values initiative, continuous improvement, and open communication.

Working directly with the Executive Director, you will serve as a trusted operational partner bringing structure and organization to a dynamic environment. You will manage calendars, inboxes, priorities, and follow-ups while leveraging AI tools (specifically Claude) to streamline daily workflows, create SOPs, and free up executive bandwidth for strategic initiatives.

• 📧 Calendar & Inbox Management: Own the Executive Director's calendar and inbox—prioritizing, triaging, and drafting responses on the executive's behalf.

• 📋 Operations & Priority Tracking: Coordinate day-to-day operational tasks across the business, tracking priorities through to completion without requiring step-by-step direction.

• 📚 SOP & Playbook Documentation: Build, maintain, and update SOPs and playbooks for the executive assistant function and assist with internal process documentation across other roles.

• 🤖 AI-Enabled Productivity & Automations: Utilize Claude and modern AI tools as a proactive thinking partner to solve problems, draft materials, build dashboards, and streamline workflows.

• 💬 Stakeholder Communication: Act as the primary point of contact for internal team members and external clients when delegated, accurately representing the executive's tone and priorities.

• 🔒 Personal Admin & Vendor Coordination: Handle personal administrative support with utmost discretion, and manage vendor communications and payment-related workflows within secure protocols.

⭐ Non-Negotiable Requirements:

• Proven EA Experience: Several years of hands-on experience supporting C-suite executives, senior leaders, or founders directly.

• Proactive Foresight & Initiative: Ability to anticipate executive needs, look ahead at upcoming priorities, and propose solutions independently before being asked.

• AI Proficiency: Hands-on experience using AI tools (specifically Claude) as an everyday working thinking partner to create materials, refine processes, and build automated workflows.

• Confidentiality & Discretion: Proven track record of handling sensitive personal and corporate information with sound judgment.

• Process & Documentation Skills: Strong experience building or maintaining SOPs, playbooks, and documentation systems from scratch.

• Communication & Schedule: Excellent written and verbal English communication; full availability during US Central Time (CT) business hours.

🛠️ Tech Stack Used:

• Core Productivity: Google Workspace (Docs, Sheets, Slides, Drive, Gmail)

• Project Management & Tasks: Asana

• Communication: Slack, Zoom

• Security & Docs: 1Password, Notion, Dropbox

• Design & AI: Canva, Vibe, Claude

🚀 Submit your application today and take the first step toward your next great opportunity!

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