Major Projects Group Project Coordinator in Lakewood, Washington at University Mechanical Contractors, Inc

Starting Salary Range: $26.44 - $33.65/hour; depending on experience

Location: Lakewood, WA

Classification: Non-exempt

Must be eligible to work in the U.S. - Sponsorship not available

Position Overview:

The Project Coordinator plays a key role in supporting the successful execution of construction projects by providing administrative and entry-level project or engineering support to the Major Projects Group. This position is typically based on-site and helps manage documentation, procurement, financial tracking, and team coordination to ensure smooth project operations.

Key Responsibilities:

• Document Management:
  • Upload, organize, and maintain project documents in accordance with company standards and project requirements.
  • Support the preparation and submission of submittals and operation and maintenance (O&M) manuals.
  • Coordinate updates to red-line and as-built drawings.
  • Distribute and integrate Requests for Information (RFIs).
  • Archive final documents and share relevant materials with team members.
• Procurement Support:
  • Coordinate bid requests from clients and vendors.
  • Prepare and track purchase orders, packing slips, and delivery receipts.
  • Monitor equipment orders and track delivery timelines.
• Permit Coordination:
  • Assist with the preparation and submission of permit applications for project-related work.
• Financial Administration:
  • Support data entry and updates in the project financial system.
  • Assist with cost tracking, job cost transfers, and close-out processes.
  • Help resolve invoice discrepancies and support subcontractor or vendor request processing.
• Team Collaboration:
  • Collaborate with field supervisors, project managers, and other team members to keep work moving forward.
  • Assist with project close-out tasks and ensure documentation is complete and accurate.
• Office and Logistics:
  • Manage office supplies, equipment needs, and material inventory.
  • Handle mail, deliveries, and general office logistics.
• General Expectations:
  • Demonstrate regular and reliable attendance.
  • Contribute to a safe, respectful, and collaborative work environment.

Secondary Responsibilities:

• Support preparation and distribution of project schedules.
• Collaborate with the Safety Manager to coordinate site-specific safety plans.
• Review project drawings and specifications as needed.
• Communicate clearly and proactively with team members and clients.
• Attend project meetings and document action items and follow-ups.

Required Skills and Abilities:

• Proficiency in Microsoft Office (Outlook, Excel, Word), Bluebeam, Smartsheet, OneDrive, Teams, SharePoint, BIM360, and Viewpoint (Team and Vista).
• Strong organizational and time management abilities.
• Ability to work both independently and collaboratively in a fast-paced environment.
• High attention to detail and accuracy.
• Effective verbal and written communication skills.
• Commitment to inclusion, collaboration, and professional growth.

Preferred Education and Experience:

• 0-2 years of related experience.

Required Licensing and Other Certifications:

• Maintain a valid driver’s license and satisfactory driving record.