AT - Accounts Payable Analyst in Burnsville, Minnesota at Pro-Active Engineering, LLC

The Accounts Payable Analyst is responsible for supporting the accurate and timely processing of accounts payable transactions for Analog Technologies. This position performs day-to day accounts payable activities, including invoice processing, purchase order and receipt matching, vendor account reconciliation, discrepancy resolution, payment support, and maintenance of accurate accounts payable records.

The Accounts Payable Analyst works closely with Purchasing, Receiving, Finance, and other departments to resolve invoice and purchase order discrepancies and ensure payments are properly documented, approved, coded, and processed in accordance with company policies and procedures.

Core Values: As an employee you should be aware of and practice the Analog Technologies Core Values:

• Integrity
• Engagement
• Innovation
• Relationship
• Judgement
• Time
• Environment

Duties and Responsibilities:

Perform day-to-day accounts payable transactions, including reviewing, verifying, classifying, coding, and recording vendor invoices in the ERP system.

Review invoices for accuracy, appropriate documentation, required approvals, payment terms, and proper account and cost center coding prior to processing.

Perform three-way matching of purchase orders, receiving documentation, and vendor invoices, as applicable.

Work closely with Analog Purchasing and Receiving departments to identify and timely resolve discrepancies between purchase orders, invoices, and actual receipts, including quantity and pricing discrepancies.

Verify and investigate discrepancies by reconciling vendor accounts and vendor statements to accounts payable records.

Research and respond to vendor inquiries regarding invoices, payment status, account discrepancies, credits, and other accounts payable matters.

Ensure vendor credits, returns, and adjustments are properly documented and applied.

Verify that accounts payable transactions are charged to the appropriate expense accounts, capital accounts, departments, and cost centers.

Maintain accurate and complete vendor records and supporting accounts payable documentation.

Obtain and maintain appropriate vendor documentation, including W-9 forms and other required information.

Support compliance with applicable accounts payable requirements, including sales and use tax requirements and company purchasing and payment policies.

Review accounts payable activity for duplicate invoices, incorrect payments, missing documentation, or other discrepancies and take appropriate action to resolve identified issues.

Assist with preparing and processing scheduled vendor payments in accordance with established payment terms and company procedures.

Maintain organized electronic and/or physical accounts payable records to support internal controls, audits, and document retention requirements.

Assist Finance with gathering accounts payable documentation and information requested for internal and external audits.

Protect confidential company, employee, customer, and vendor information and maintain a high level of professional and ethical conduct.

Identify opportunities to improve accounts payable processes, documentation, accuracy, efficiency, and internal controls.

Communicate effectively and professionally with vendors, employees, and internal departments to resolve accounts payable questions and issues.

Provide administrative support to the Finance Department

Attention to Detail and Accuracy

Analytical and Problem-Solving Skills

Communication Proficiency – Written and Verbal

Planning and Organization

Prioritization and Time Management

Technical Capacity

Collaboration and Teamwork

Ability to Work Independently

Ability to Multitask

Customer Service Orientation

Ethical Conduct and Confidentiality

Flexibility and Adaptability

Perform other related duties as assigned.

Qualifications: (Education, Training, Skills, and Experience)

High School diploma or GED

Computer skills and knowledge of relevant software.

Knowledge of clerical and administrative procedures and systems such as filing and record keeping.

Ability to work in a busy office with frequent interruptions.

Desire to be proactive and create a positive experience for others.

Must have a valid driver’s license with a good driving record.

Associate’s degree Preferred