Program Analyst, Federal Health Programs in Washington DC at Ibility

• Bachelor's degree and at least 2 years of relevant experience

• Experience in executive-level office management, document coordination, and correspondence tracking

• Experience arranging travel through a Government travel system and managing executive calendars

• Proficiency with SharePoint, website content management, and Microsoft 365, including AI-assisted tools

• Strong organizational skills, attention to detail, independent judgment, and tact

Key Responsibilities:

• Office Management

• Provide overall office organization and management for the client office.

• Initiate and track document coordination actions, acknowledge and report on open actions promptly, and maintain records of completed documents in Government document and records management systems.

• Track and manage correspondence packages through the document management system and coordinate documents with VA counterpart offices.

• Create and manage travel arrangements for Government staff using the Government's travel system.

• Manage and maintain leadership and group calendars and schedules.

• Provide logistics and support for senior committee meetings and leadership briefings.

• Maintain the office's public website and SharePoint site, including content analysis and review.

• Use Government-provided artificial intelligence (AI) tools to prepare meeting minutes and other work products, applying program knowledge to quality-check content before finalizing.

• Manage the Government's interagency collaboration site, including system enhancements and ongoing user training.

Program Support:

• Develop solutions, recommendations, and outcomes across multiple tasks.

• Prepare briefings for presentation to senior executive level officials.

• Evaluate analytical results and develop new or adapted analytical techniques under the direction of the Program Manager.

• Attend meetings, review and help justify necessary data, and support program objectives.

• Prepare documents and correspondence, update client files, and maintain office records.

• Determine methods of collection and analysis for assigned projects.

Working Conditions and Location:

• This is a full-time, onsite position at a Government facility in Northern Virginia. Candidates must live within commuting distance of the Washington, DC metropolitan area.

• Standard core business hours, Monday through Friday (Eastern Time). Telework may be permitted on a limited basis with approval from contractor and Government leadership.

• Must hold a current Public Trust background investigation and maintain it for the duration of the assignment.

• Must sign a non-disclosure agreement before beginning work and complete required privacy and HIPAA training within 30 days of assignment and annually thereafter.

• Work involves handling of personally identifiable information (PII) and protected health information (PHI) in accordance with DoW, HIPAA, Privacy Act, records management, and federal information security requirements.

• Contractor personnel must identify themselves as contractors in all meetings and communications and may not use retired or reserve military rank or title while performing contract duties.

• Uses Government-furnished equipment and Government systems for document management, records management, travel, and collaboration.

• This is a key personnel position contingent upon contract award. Selected candidates may be asked to sign a letter of commitment.

Qualifications Required:

• Bachelor's degree with at least 2 years of relevant experience.

• Experience with executive office management, correspondence tracking, and records management.

• Proficiency with Microsoft 365, including SharePoint, Teams, Word, Excel, and PowerPoint.

• Current Public Trust background investigation.

• Ability to work onsite in Northern Virginia during core business hours.

Preferred:

• Experience with joint DoW/VA (formerly DoD/VA) health care programs.

• Experience with the Defense Travel System and Government tasker or correspondence management systems.

• Experience managing website content, SharePoint sites, or collaboration platforms, including user training.

• Experience using AI tools to draft meeting minutes or documents with quality review.

• Experience supporting senior executives in a DoW, VA, or other Federal health organization.