Accounting and Administrative Specialist in Prattville, Alabama at Resource Management Service, LLC

RESPONSIBILITIES

The Accounting and Administrative Specialist is responsible for coordinating with regional personnel, other administrative staff, and corporate accounting staff to manage our timber sales accounting, vendor accounts payable, and other accounting tasks. The Accounting and Administrative Specialist is also responsible for successfully managing the processing of contracts for various services, general office management, communications and coordination between region and corporate staff, and other duties as assigned by the Harvest Manager and or Region Manager.

DUTIES

Activities include, but are not limited to:

• Accounts Payable – Ensure payments to contracted service providers for harvesting, silviculture, and land management are processed according to company policy and accounting standards.
• Accounts Receivable – Process income received from forest products mills, hunt clubs, and other sources of miscellaneous income according to company policy and accounting standards.
• Contract Management – Prepare, distribute, and manage contracts for various services. Maintain vendor insurance records to verify proper coverage and ensure correct payments.
• Hunt License Administration – Issuing of contracts and successful payment processing.
• Office Management – General tasks required to keep the office running smoothly, which may include the purchase of office supplies, managing the maintenance of office equipment, overseeing cleaning contractors, and maintaining the appearance of the office to create an appealing work environment.
• Communication Flow – Facilitate communications between region employees and others as necessary. Open, sort, and post mail, schedule appointments, and travel arrangements.
• Data Management – Paper and electronic records management, filing, producing reports, compiling information, managing spreadsheets and databases.
• Office Systems – Proficient with office software for word processing, email, and data management.
• Other General Duties – Respond to inquiries made to the business, notarize legal documents, schedule meetings, and perform other tasks as necessary.

• Education/Experience – Relevant education and experience is desired.
• Business Acumen - Accounting Systems technical skills, word processing, spreadsheets, database entry, information processing, written and oral communication skills, and informing.
• Software – Proficient with Microsoft Excel, Word, and Outlook.
• Interpersonal Skills – Personable, approachable, intuitive, action-oriented, attentive to detail and accuracy, organized, customer-focused, firmly adheres to core values, standards, and policy, and must be able to manage competing priorities. Candidate must demonstrate a proven record of service to teammates and customers.