HR Operations Coordinator in Granger, Indiana at Beacon Health System

The HR Operations Coordinator plays a key role in supporting the day-to-day operations of the Human Resources department. This position is responsible for maintaining HR systems, ensuring data accuracy, supporting process improvements, and providing administrative support across various HR functions including compliance and reporting.

MISSION, VALUES and SERVICE GOALS

• MISSION: We deliver outstanding care, inspire health, and connect with heart.
• VALUES: Trust. Respect. Integrity. Compassion.
• SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team.

Key Responsibilities

• Enter, update, and maintain employee information in the HRIS with a high degree of accuracy, ensuring data integrity across all systems.
• Process new hire, termination, transfer, promotion, and compensation changes in alignment with HR policies and administrative deadlines.
• Perform routine audits of HR data to identify discrepancies, correct errors, and ensure compliance with organizational and regulatory standards.
• Execute high?volume data entry transactions efficiently while meeting service?level agreements (SLAs).
• Process payroll?related changes and collaborate with Payroll to resolve variances.
• Collaborate with HR Business Partners, Talent Acquisition, Payroll, Benefits, and IT to resolve data issues and ensure seamless employee lifecycle processing.
• Partner with the HRIS team to troubleshoot system issues, test updates, and recommend improvements to workflows and data processes.
• Communicate proactively with internal stakeholders when additional information or approvals are needed to complete data transactions.
• Identify recurring data?entry issues and propose process improvements or automation opportunities to enhance efficiency and accuracy.
• Document standard operating procedures (SOPs) and update data?entry guidelines as processes evolve.
• Handle sensitive employee information with a high level of discretion, ensuring compliance with privacy laws and company policies.
• Respond to HR tickets, inquiries, and data?related requests from employees and managers in a timely and professional manner.
• Assist with system rollouts, upgrades, and HR projects requiring data organization, cleanup, or migration.
• Support HR team members during peak periods such as open enrollment, performance cycles, and merit/bonus processing.
• Track, monitor, and coordinate payout of severance with Payroll as necessary.
• Completing all Public Service Loan Forgiveness (PSLF) documents for all of Beacon Health System employees.

Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department by:

• Completes other job-related duties and special projects as assigned.

ORGANIZATIONAL RESPONSIBILITIES

• Associate complies with the following organizational requirements:

• • Attends and participates in department meetings and is accountable for all information shared.
  • Completes mandatory education, annual competencies and department specific education within established timeframes.
  • Completes annual employee health requirements within established timeframes.
  • Maintains license/certification, registration in good standing throughout fiscal year.
  • Direct patient care providers are required to maintain current BCLS (CPR), and other certifications as required by position/department.
  • Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self.
  • Adheres to regulatory agency requirements, survey process and compliance.
  • Complies with established organization and department policies.
  • Available to work overtime in addition to working additional or other shifts and schedules when required.

Commitment to Beacon's six-point Operating System, referred to as The Beacon Way:

• Leverage innovation everywhere.
• Cultivate human talent.
• Embrace performance improvement.
• Build greatness through accountability.
• Use information to improve and advance.
• Communicate clearly and continuously.

Education and Experience

The knowledge, skills and abilities as indicated below are normally acquired through the successful completion of a high school diploma or equivalent. Associate's or bachelor’s degree in human resources management or related field or equivalent experience is required.

Knowledge & Skills

• Strong communication and organizational skills.
• Proficiency in Microsoft Office and HR systems.
• Ability to work independently and adapt to changing priorities.
• High level of discretion with sensitive information

Working Conditions

• Works in an office environment.
• Ability to work effectively remotely.

Physical Demands

• Requires the physical ability and stamina to perform the essential functions of the position.