Administrative & Logistics Coordinator in Hamilton, Ontario at Enedym Inc

Enedym is a startup from McMaster University focused on developing electric motor and propulsion technologies. We specialize in innovative switched reluctance motor solutions, aiming to revolutionize energy systems for a cleaner, more efficient future. Join our dynamic team to be part of driving meaningful change towards sustainability in transportation and energy.

The Role

This is your opportunity to join a high-growth technology startup and become the operational backbone of our mission. At Enedym, we are building the future of electric propulsion, and that requires a seamless blend of logistics, administration, and project coordination.

We are looking for an organized, proactive, and detail-oriented Administrative & Logistics Coordinator. Working directly with the Senior Administrative Manager, you will be the "glue" that keeps our office, projects, and supply chain moving. If you are a problem-solver who thrives in a fast-paced environment and enjoys wearing many hats, this role is for you!

Responsibilities

We are a lean, dynamic team where every role matters. You will provide comprehensive support to ensure the efficient and effective operation of the company through the following pillars:

Logistics & Supply Chain Management

• Procurement Lifecycle: Generate, issue, and track purchase orders to ensure all project materials are ordered accurately and arrive on time.

• Transportation Coordination: Manage end-to-end shipping, including domestic and international documentation, customs compliance, and resolving transit delays.

• Vendor Liaison: Negotiate rates with freight forwarders and couriers, ensuring our logistics costs remain competitive and aligned with quotes.

Administrative & Office Operations

• Executive Support: Assist the Senior Administrative Manager with bookkeeping, budget management, and external relations.

• Front-of-House: Perform reception duties, greet guests, and manage the flow of information and office services to ensure top-tier customer service.

• Culture & Events: Help plan and execute company functions, from town halls to team BBQs, fostering a vibrant startup culture.

Project Coordination & HR

• Engineering Support: Act as a liaison between the project center and remote sites, ensuring engineering staff have the resources needed to meet strict timelines.

• Human Resources: Support the review of company policies and procedures and coordinate HR activities as we scale our team.

• Inventory Control: Manage physical resources and equipment, maintaining accurate inventory records to prevent project bottlenecks.

Bookkeeping

• Financial Tracking: Update company expenses, create invoices, process employee expense reports, and prepare documentation for audits.

• Reporting: Use statistical software to analyze operational data and interpret results, helping us make smarter, data-driven decisions.

Qualifications & Skills

• Technical Proficiency: Advanced experience with Microsoft Office (specifically Excel) and an ability to interpret data.

• Operational Excellence: Proven experience in administrative support. Experience in bookkeeping, procurement, or managing vendor relationships is a plus!

• Logistics: Strong understanding of domestic and international shipping protocols, including customs documentation and freight coordination.

• Project Coordination: Ability to manage timelines effectively, liaising between engineering teams, administrative teams, and external partners to ensure milestones are met.

• Communication & Interpersonal Skills: Exceptional verbal and written communication skills for both internal team support and external customer service.

• Adaptability and “All-in” Attitude: A self-starter who is comfortable with ambiguity and eager to “pitch in” on diverse tasks in a high-growth startup environment.

Why Enedym?

At Enedym, you aren't just a number; you are a key player in a company tackling global energy challenges. You will gain exposure to the inner workings of a tech startup, work alongside world-class engineers, and help build the systems that will allow us to scale.

This Position

This position is being posted as a full-time contract position with a target duration of 18 months. There is an opportunity to transition to a full-time, permanent role.