Staffing Manager in Salem, Oregon at Caring for Others

POSITION SUMMARY

The Staffing Manager owns the schedule and leads the Caregiver workforce — ensuring 100% shift coverage, exceptional service delivery, and a highly engaged, high-performing team.

This is a high-impact role for someone who can balance strategic workforce planning with genuine human connection.

WHO WE ARE

• We're a family-owned and family-focused organization elevating the bar for in home care services

• We're cultivating a team of mission-focused, driven experts who embody our vision and culture

• We provide the highest caliber of service and support to the growing number of communities, employees, and clients that we serve

• We are dedicated to creating an invigorating and purpose-filled work culture and valuable careers for every member of our team of world changers.

• Learn more about how we're raising the bar in new ways

ROLE RESPONSIBILITIES

What you'll own and lead as a Staffing Manager:

• Build and manage daily and long-term Caregiver schedules ensuring 100% shift coverage and =98% fulfillment of authorized Client hours

• Strategically match Caregivers to Clients based on skills, availability, location, and compatibility — eliminating open hours in real time

• Lead Caregiver performance through coaching, feedback, accountability, and partnership with HR on reviews and improvement plans

• Drive Caregiver engagement, retention, and compliance, ensuring all staff are trained and fully qualified before assignment

• Maximize authorized hours while minimizing overtime, maintaining accurate data across HRIS and scheduling systems

• Serve as a key point of contact for Clients and Caregivers with prompt, professional responsiveness via phone, email, and in person

• Troubleshoot scheduling gaps, call-offs, and timekeeping discrepancies, ensuring accurate EVV tracking and documentation

• Pre-schedule new hires to ensure immediate productivity and seamless continuity of care from day one

ROLE QUALIFICATIONS

• Experience in staffing, scheduling, or workforce coordination — healthcare or home care preferred

• Strong ability to multi-task, prioritize, and problem-solve under pressure in a high-volume environment

• Proven experience in performance management, team development, and employee accountability

• Highly detail-oriented with strong organizational skills and proficiency in HRIS and scheduling systems

• Results-driven and self-managed with excellent time management across competing priorities

• Strong communicator with excellent interpersonal skills and a service-first approach to Clients and Caregivers

• Committed to compliance, EVV accuracy, HIPAA standards, and operational data integrity

• A passion for delivering exceptional Client and Employee experiences through every interaction

COMPREHENSIVE WELLNESS PORTFOLIO

In your role with Caring for Others, you're responsible for upholding, executing, and supporting our mission. As such, it is our honor to support you with:

• Paid Time Off and Paid Holidays*

• 100% Company-Paid Dental Insurance and Vision Insurance*

• 100% Company-Paid $25,000 Life Insurance Policy*

• 100% Company-Paid Employee Assistance Program - including mental health counseling sessions, financial coaching, provider referrals, and childcare resources - available 24/7

• Customizable Health Insurance Plans: Up to 100% Company Contribution to plan premium for Employee, PLUS additional contribution for Dependents as needed*

• 401(k) Retirement Program - with Employer Match*

• Professional Development – ongoing education, wraparound support, and leadership coaching

• A Next-Level, Comprehensive Training and Orientation Week

• And a supportive team to work alongside!

Caring for Others is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. *Benefit eligibility is based on hours worked.