Administrative Coordinator in ALEXANDRIA, Virginia at AASA, The School Superintendents Association

AASA, The School Superintendents Association (legal entity: American Association of School Administrators Inc.), is seeking an Administrative Coordinator to join our talented team. This individual will help provide high-quality administrative and operational support to our Center for Leadership & Learning. The role is responsible for managing day-to-day logistics, coordinating schedules, and ensuring the efficient execution of administrative processes in a fast-paced environment.

AASA offers a great culture, with many employees staying for years and continuing to grow in their careers. We also offer excellent benefits, including free parking and an on-site gym.

The starting pay range for this position is $22–$28 per hour.

To apply, please submit your resume and cover letter by clicking the Apply button no later than Monday, April 13, 2026.

ESSENTIAL FUNCTIONS

Administrative and Operational Support

• Provides direct administrative support to up to four Senior Vice Presidents, including calendar management, meeting scheduling, and coordination of daily activities.
• Prepares and organizes materials for meetings, including agendas, presentations, and supporting documents.
• Coordinates travel arrangements, including booking flights, lodging, and itineraries, and prepares related expense documentation.
• Prepares and processes expense reimbursements and timesheets for multiple leaders, ensuring accuracy and timely submission in accordance with organizational policies.
• Maintains accurate records, files, and documentation in alignment with organizational systems and practices.
• Supports data entry, tracking, and basic reporting needs.

Communication

• Responds to routine inquiries from internal and external stakeholders.
• Drafts and edits basic correspondence and communications.

Front Desk & Reception Coverage

• Provides front desk and reception coverage as needed, including greeting visitors, answering phones, and managing incoming deliveries.?
• Supports daily office operations by coordinating room scheduling, visitor access, and general office?logistics?during assigned coverage times.?
• Serves as a reliable on-site presence to support staff, visitors, and vendors.?

QUALIFICATIONS

Education and Certification

• Associate’s degree in business or non-profit management required.
• An equivalent combination of education and extensive relevant experience may be considered.

Experience

• Minimum of two (2) years of administrative, reception, or customer service experience in a fast-paced environment required.
• Nonprofit or association experience preferred.

Skills and Competencies

• Strong customer service and communication skills.
• Ability to manage multiple priorities and frequent interruptions.
• High attention to detail and reliability.
• Proficiency with Microsoft 365, common AI tools, and standard office tools.
• Professional, approachable, and collaborative demeanor.

ADDITIONAL REQUIREMENTS

Physical Demands

• Regular use of standard office equipment, including desktop and laptop computers, video conferencing platforms, and other digital collaboration tools.?
• Ability to remain in a stationary position for extended periods and move about to access files, attend meetings, and interact with colleagues.?
• Occasional lifting of materials or equipment up to 25 pounds may be?required.?

Work Environment

• AASA?operates?as a primarily remote?organization;?however, this position?has a?required in-office presence.?
• Ability to work evenings and weekends as?required?to support meetings, conferences, and event execution.?

Travel Requirements

• Rare travel may be required to attend and support conferences and member events.
• Travel may include overnight stays, weekends, and varying time zones.

DISCLAIMER

Because AASA is a dynamic and evolving organization, this position description is intended to outline key responsibilities and expectations rather than define every task. Team members are expected to contribute to other projects and initiatives as organizational priorities evolve.