Personal Assistant & Project Coordinator in Sydney, New South Wales at InfoTrack Pty Limited (ABN 36 092 724 251)

Who we are?

InfoTrack is a leading SaaS technology innovator that is helping a range of professionals, businesses and individuals in a digital age. We care about what we do and the people we work with. We partner with our clients to identify their challenges and constantly look for ways to evolve our products to maximise their impact.

The Role

An exciting opportunity to gain hands-on experience in project management, multi-stakeholder coordination, and global operations. We’re seeking a proactive, adaptable, and highly organised professional to support our CFO and Chief Strategy Officer. This fast-paced, dynamic role spans multiple time zones (UK, US, Canada) and requires excellent communication, follow-up, and coordination skills.

You will be delivering strategic projects and managing day-to-day coordination across ATI Global, ensuring outcomes are achieved with minimal oversight. The role involves providing project management and administrative support, collaborating with multiple stakeholders globally, and supporting the CFO in an Executive Assistant capacity. You’ll gain exposure to strategic initiatives, professional growth, and a supportive, collaborative work environment.

About you

You’re a highly organised and proactive professional who thrives under pressure and adapts easily to last-minute changes. A confident communicator, you build strong relationships, influence stakeholders, and convey ideas clearly. You focus on outcomes, follow through to deliver results, and maintain high-quality standards in every task. Collaborative and adaptable, you work seamlessly across teams to drive projects forward and make thoughtful, informed decisions. You may have experience as a Project Coordinator, Team or Executive Assistant.

Key Roles and Responsibilities

Manage CFO’s schedule and events – plan meetings, conferences, travel, accommodation, and social/client events; ensure calendar accuracy and confirmations.Act as first point of contact, greet guests, answer calls/emails, and coordinate inquiries, catering, or client interactions.Support executive productivity, read, research, route correspondence, draft documents, and summarise key information for decision-making.Coordinate communication and tasks – screen calls/emails, prioritise urgent matters, take meeting actions, and ensure timely responses.Administration and documentation – manage expenses, document signatures, proofreading, formatting, uploading, and meeting minutes.Assist broader team needs, collaborate with other PAs, arrange car services, run errands, and support senior management as required.Ad hoc Projects: Contribute to projects as needed.

Skills, Knowledge and Experience:

Proficient in Adobe PDF and Microsoft Word, Excel, PowerPoint; Diligent board software experience idealStrong verbal and written communication; builds credibility and rapportSkilled in planning, prioritising, and scheduling tasks effectivelyAnalytical, detail-oriented, and accurateStrong problem-solving and results-driven

The Rewards and Culture

What We Offer:

Personal Development We have a rich history of providing people with growth opportunities throughout their InfoTrack journey. We provide our people with professional development plans, technical training, leadership programs, and clear career progression opportunities.

Reward & Recognition We have a culture of recognising the contributions of our people and rewarding them for their impact. We have various formal recognition programs as well as access to our employee share scheme. We put an emphasis on staff happiness, so we have a well-stocked snack cupboard, weekly catered lunches, free breakfast every morning and locally based social committees that drive events for each office including a Table Tennis competition.

Health & Wellbeing We care about our people’s well-being and that is why we offer a range of benefits including fully covered gym memberships, monthly in-house massages, progressive leave policies and access to an Employee Assistance Program.

Join a company that puts people first, where your contributions are valued, and your potential is supported every step of the way. Apply now or message us directly to find out more!

At InfoTrack we are a diverse workforce and we’re proud to be an equal opportunity employer. We believe our differences make us stronger. We therefor encourage applications from Aboriginal and Torres Strait Islander people and people of all cultures, abilities, sex, and genders.