Property Administrator at Tribe Management inc – Hamilton, Ontario

About the role

DMS, a division of Tribe Management Inc. is seeking an Onsite Property Administrator to support the day‑to‑day administrative operations of a residential property in the Hamilton area. Working closely with the Property Manager, this role is key to keeping the community running smoothly by supporting residents, maintaining accurate records, and ensuring operational tasks are completed with care and attention to detail.

This role is well‑suited to someone who enjoys customer service, is highly organized, and is eager to learn and grow within property management.What you’ll be responsible for

• Providing on‑site administrative support to the Property Manager and property management team
• Supporting front desk / concierge style administration and responding to resident inquiries
• Managing tenant files, leases, and related documentation
• Assisting with vacancy tracking and arrears follow-up
• Preparing standard residential tenancy forms (e.g., N4, N5)
• Coordinating maintenance work orders and supporting contractor and vendor communication
• Maintaining accurate records and meeting operational and contractual deadlines
• Supporting additional administrative tasks and projects as assigned

What you bring
To be successful in this role, you must have:

• Customer service experience and a people-first approach
• Strong administrative skills - highly organized, detail-oriented, and tech-savvy
• A willingness to learn - you pick things up quickly and are open to feedback and growth
• Solid Analytical Strengths. Ability to apply logic and reasoning to effectively manage projects, analyze complex financial, legal and contractual problems and to provide solutions or recommendations
• Proven experience with MS Word, Excel and Outlook

Good to have (assets)

• Residential property management experience
• Yardi knowledge (or experience with similar property management software)

Why work with Tribe

• A supportive, team based environment where collaboration matters
• Technology enabled processes that make your work more efficient
• Opportunities to learn, grow, and build a career in property management
• A company culture that values professionalism, accountability, and doing things the right way

Thank you in advance for your interest. We regret that we can only respond to candidates chosen for interview. Candidates must live and be authorized to work in Canada.