Accounts Payable III at Eagle Mountain International Church, Inc. – Newark, Texas

POSITION SUMMARY:

The AP 3 supports daily AP operations under the AP Supervisor, managing invoice and payment processing, including requisition/PO review, ACH, wires, and checks. Responsibilities include handling recurring payments, the Benevolent check run, vendor payments, and credit card processing. This role also contributes to financial reporting, audits, reconciliations, vendor issue resolution, accurate coding, and team support.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Responsible for and proficient in all Requisition Review and Purchase Order Processing.
• Independently processes complex, regularly scheduled, and time-sensitive payments, including but not limited to weekly dental checks and garnishments.
• Oversees the monthly Benevolent check-run process, including obtaining necessary approvals, preparing payment files, and ensuring timely and accurate transmission to the bank.
• Processes payments, (including ACH, wires, and check runs), proactively maintains positive pay files, and resolves any related discrepancies.
• Handles credit card transaction processing in a proficient manner and independently manages cardholder accounts, including reconciliation and adherence to spending limits.
• Assists the AP supervisor in preparing comprehensive monthly status reports of vendor payments and employee credit card reports, providing insightful analysis of trends and potential issues.
• Takes ownership of the accurate preparation and timely submission of annual 1099 filings.
• Provides well-organized and thorough documentation to support the annual financial audit.
• Leads the monthly reconciliations of AP-related balance sheet accounts, identifying and resolving discrepancies independently.
• Independently resolves complex vendor discrepancies and issues, develops strategies to reduce aged payables, and effectively minimizes disputes, escalating only when necessary.
• Ensures the accurate coding of all accounting transactions, serving as the main point of contact for coding alignment and clarification with Budget Analysts. Is also responsible for developing and delivering comprehensive training to the AP team on accurate coding practices.
• Analyzes crew lists and independently ensures accurate coding for event-related expenses, including per diem and stipend calculations based on established guidelines.
• Calculates and accurately codes event folios, ensuring proper allocation of costs.
• Actively assists with the collation and analysis of data for event budget preparation, contributing to the accuracy and completeness of financial projections.
• Cross-trains with the AP Supervisor and Budget Analysts to develop a comprehensive understanding of the AP Department and broader financial processes.
• Train and coach new AP team members, providing ongoing support and guidance to ensure consistency, compliance, and adherence to the ministries policies and procedures.
• Serves as one of the lead testers for the accounting system, specifically the Accounts Payable module, identifying and reporting system issues, and participating in the implementation of updates and enhancement
• Other duties as assigned.

JOB REQUIREMENTS:

EDUCATION AND EXPERIENCE:

• High school education or equivalent.
• Some college level accounting classes desirable
• 3 -5 years Accounts Payable
• Experience with an accounting software package is preferred.

KNOWLEDGE/SKILLS/ABILITIES:

• 10 key by touch (10,000 key strokes).
• Data Entry (6,000 to 7,000 key strokes).
• Working knowledge of Microsoft Word & Excel.
• Highly organized and very flexible.
• Excellent verbal and written communication skills.
• Maintains a professional, cooperative, yet personable attitude.
• Detailed oriented.

EQUIPMENT TO BE USED:

• Desktop Computers, calculators, and copy machine.

TYPICAL PHYSICAL DEMANDS:

• Must be able to sit at a desk for up to 9 hours.
• Must be able to stand, stoop or bend at times.
• Must be able to push, pull or carry heavy equipment.
• Most work assignments require a moderate volume of data entry into a PC.

TYPICAL MENTAL DEMANDS:

• Ability to give, receive and analyze information.
• Must be very flexible and organized.
• Requires ability to multi-task.
• Must relate and interact with people at all levels.

WORKING CONDITIONS:

• Works in a normal office environment.
• Receives non-related work assignments required by processing volume changes.

OTHER:

• Born again believer and must adhere to this organization's doctrines as upheld by Kenneth and Gloria Copeland and their appointed representatives.
• Must work well with others, as a team and according to Romans 16:17, must not cause dissension, difficulties and divisions
• Must maintain a good attendance record
• Because of the wide range of personal contact with ministry leaders within and outside the organization, this position requires considerable diplomacy, maturity, and excellent communication skills
• Ability to work with people of all cultures