Fleet Manager in Frankfort, Kentucky at Kentucky State University

TITLE: Fleet Manager

DEPARTMENT: College of Agriculture, Health and Natural Resources/Land Grant Program

REPORTS TO: Dean/Director

CLASSIFICATION: Staff-12 months

EFFECTIVE DATE: TBD

STANDARD WORK HOURS: 37.5 hours per week

EMPLOYMENT STATUS: Full-Time

EMPLOYMENT CLASSIFICATION: Exempt

JOB SUMMARY:

The Fleet Manager is responsible for overseeing the acquisition, maintenance, utilization, and disposal of university vehicles and equipment. The manager ensures compliance with all applicable regulations, manages fleet-related budgets, maintains detailed records, and provides leadership to improve operational efficiency and safety across Kentucky State University’s vehicle fleet.

The Fleet Manager will oversee Land Grant/CAHNR University vehicles, including those used by departments for instruction, maintenance, administration, and transportation. The manager will serve as the liaison with internal departments, vendors, and regulatory agencies to ensure proper fleet management and adherence to university and state guidelines.

ESSENTIAL JOB FUNCTIONS:

• Develop and maintain procedures related to the acquisition, operation, maintenance, and disposal of vehicles.
• Schedule and monitor routine and emergency maintenance, inspections, and repairs.
• Track and maintain records of departmental vehicles, including titles, registrations, service history, mileage logs, and fuel usage.
• Ensure all vehicles comply with safety, emissions, and University policy requirements.
• Manage vehicle usage scheduling and assign vehicles appropriately to university departments.
• Analyze fleet performance data and make recommendations for efficiency improvements and cost savings. Collaborate with Purchasing for the purchase, leasing, or replacement of fleet-related items.
• Oversee fueling processes and maintain relationships with fuel suppliers.
• Prepare and manage the fleet operations budget.
• Develop and conduct training for staff on safe vehicle operation, defensive driving, and fleet procedures.
• Respond to vehicle accidents and incidents and maintain accurate documentation.
  Provide regular reporting to leadership.
• Maintain inventory of fleet-related equipment and supplies.
• Performs other job-related duties and responsibilities as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Strong knowledge of fleet operations, maintenance practices, and regulatory requirements.
• Excellent organizational and time-management skills.
• Ability to develop and manage budgets.
• Proficiency in fleet management software and Microsoft Office Suite.
• Ability to manage vendor relationships and service contracts.
• Strong interpersonal and communication skills.
• Ability to interpret vehicle telematics data and maintenance reports.
• Commitment to safety and continuous improvement.

SUPERVISORY RESPONSIBILITY:

This position does have supervisory responsibility.