Program Coordinator in Albuquerque, New Mexico at University of New Mexico

Requisition ID: req36486

Working Title:
Program Coordinator

Position Grade:
10

Position Summary:
The College of Pharmacy (https://hsc.unm.edu/pharmacy/) is seeking a resourceful, dynamic, and experienced individual to join its team. Since 1945, the College of Pharmacy has been educating students as the only College of Pharmacy in the state of New Mexico. The College is a supportive environment that leads to lifelong connections and success through a 7:1 student-to-faculty ratio, cutting-edge curriculum, and personalized mentorship. We are 5th in the U.S. in NIH funding, empowering groundbreaking research in environmental toxicology (human exposure to heavy metals and microplastics) and Substance Use Disorder, producing innovators who drive change in healthcare research. The College of Pharmacy has graduated over 3,400 students and 81% of New Mexico's pharmacist workforce are UNM College of Pharmacy alumni.

Nestled in the heart of UNM's Health Sciences Campus, it is active in advancing pharmacy practice and clinical care at the state and national level. In joining the College of Pharmacy, you will be helping to achieve its mission to develop pharmacists, educators and scientists in an inclusive environment whose leadership, dedication and innovation improves the health of our communities. Your impact can be felt for generations in improving health outcomes for New Mexico's diverse population.

The Program Coordinator provides administrative and operational support to the Program Manager and Principal Investigator within a research and business focused group. This is a highly collaborative team at the UNM Health Sciences Center. The Program Coordinator will support the execution of team and program activities related to operations, compliance, and training initiatives, including coordination of systematic processes, grant-supported program activities, and stakeholder engagement.

The role ensures that administrative workflows, documentation, and communication are efficiently managed and compliant with university, federal, and regulatory requirements. This position is critical to maintaining organized team and program operations, supporting faculty, staff, and students, and enabling team and program leadership to focus on strategic and scientific priorities.

Duties and Responsibilities

1. Provide administrative support to the Program Manager and Principal Investigator, including complex calendar management and prioritization of competing deadlines
2. Prepare agendas, briefing materials, and meeting minutes for leadership, advisory committees, and research teams
3. Draft and edit correspondence, reports, and program and grant-related documentation
4. Coordinate travel, scheduling, and reimbursements for investigators, leadership, faculty, staff, students, and guest speakers
5. Maintain organized electronic filing systems for program, compliance, and grant documentation
6. Coordinate logistics for meetings, trainings, events, and program activities, including scheduling, space, materials, and communications
7. Ensure timely communication and information flow among faculty, staff, students, and stakeholders
8. Track program timelines, deliverables, and deadlines to support successful execution of objectives
9. Assist with onboarding and coordination of program participants that including faculty, staff, post-doctoral fellows, and students
10. Maintain calendars, contact lists, and distribution lists, and distribute routine communications
11. Provide administrative support for IRB and IACUC processes, including tracking submissions, renewals, and compliance deadlines
12. Assist with preparation and maintenance of regulatory and compliance documentation and records
13. Process purchasing, reimbursements, and invoices in alignment with institutional and grant policies
14. Track expenditures, maintain financial records, and assist with reconciliation and financial reporting
15. Support communication, outreach, and event coordination efforts, including stakeholder engagement and preparation of outreach and training materials

Required Competencies

1. Strong organizational and time management skills with the ability to manage multiple priorities and deadlines
2. Excellent written and verbal communication skills, including professional correspondence and document preparation
3. High level of attention to detail and accuracy, particularly in compliance and financial documentation
4. Ability to maintain confidentiality and handle sensitive information with discretion
5. Proficiency in office software (e.g., Microsoft Office or Google Workspace) and ability to learn institutional systems
6. Strong interpersonal skills and ability to work effectively with diverse stakeholders (faculty, staff, students, and external partners)
7. Ability to work independently while also collaborating within a team environment
8. Problem-solving skills and ability to anticipate program needs

See the Position Description for additional information.

Conditions of Employment:

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Campus:
Health Sciences Center (HSC) - Albuquerque, NM

Benefits Eligble:
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

Department:
COP Pharmaceutical Sciences (553A)

Employment Type:
Staff

Staff Type:
Term - Full-Time
Term End Date:
05/31/2027

Status:
Non-Exempt

Pay:
Hourly: $23.31 to $30.39

Benefits Eligible:
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement:
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required:
Yes
For Best Consideration Date:
5/8/2026

Application Instructions:
Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

A complete application will include:

1. Complete Online Application

2. Resume

3. Cover Letter

4. Provide phone and email contact information for three (current or previous) references. Supervisory references are preferred, but not required.

Applications that do not include a cover letter or are otherwise incomplete may not be considered for the position.Minimum Qualifications: High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications:

• Experience supporting research programs, academic environments, or grant-funded projects
• Familiarity with IRB, IACUC, or other regulatory/compliance processes
• Experience with financial tracking, budgeting, or grant administration
• Knowledge of federal funding guidelines (e.g., NIH or other sponsored projects)
• Experience coordinating events, trainings, or outreach activities
• Bachelor's degree in business administration, public administration, or a related field