Legal Assistant at MARKS, O'NEILL, O'BRIEN, DOHERTY & KELLY P.C – Philadelphia, Pennsylvania

Job descriptionJob Description

One of the Northeast’s premier insurance defense law firms, is seeking a Legal Secretary to work full-time in our Center City, Philadelphia office. Candidates must have prior law firm experience in the litigation practice area. We offer competitive salary and benefits and an employer-matched 401k program.

Responsibilities:

Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparationArranges for and files/e-files legal documents with various courtsMaintains attorney calendarsRepresents attorney by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorneyTracks payments to vendorsDrafts pleadings (basic motions, discovery requests, stipulations), Discovery Responses, Certificates of Service, NODs and letters for attorney finalization.Prepares TOC and TOA for BriefsOrganizes and maintains file documentsSchedules depositions and IMEs’ with corresponding documents and communicationsQualifications:

3-5 years of prior law firm litigation experience is requiredApplicant must be detail-oriented, well organized, and a team player who is able to work independently on assigned projectsMust possess working knowledge of Microsoft Office 2010-2013 – styles, automatic paragraph numbering, Excel, PDF docs, to properly prepare documents according to various court restrictionsMust possess working knowledge of case management systemDeadline and detail-orientedMust be an excellent communicatorMarks, O’Neill, O’Brien, Doherty & Kelly provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or any other protected characteristic. In addition to federal law requirements, our firm complies with applicable state and local laws governing nondiscrimination in employment in every location where we have office

Legal Assistant Duties

Prepare conflict checks

Prepare answers, discovery requests and responses

Prepare and file motions and briefs (including TOCs)

Convert and create documents

Draft various correspondence

Draft releases and stipulations

Prepare exhibits

Retrieval of documents from courts or portals

Transcribe dictation

Respond to incoming phone calls regarding files

E-file pleadings and documents

Retrieve and save e-filed pleadings

Update address lists

Maintain attorney and/or office calendars, including scheduling appointments, travel arrangements, phone conferences, and in-house meetings.

Maintain and update attorney and/or office case lists

Confirm all motion hearings and other court appearances

Follow up on phone calls and documents

Prepare document binders

Internal and external scheduling (attorneys, court reporters, couriers, etc.)

Assist with answering phones as needed, receive and place telephone calls

Sort through mail by reading, reviewing, verifying, and routing correspondence, reports and legal documents, save to Worldox (and ProLaw where applicable) and distribute

Mail, fax, email, or arrange for delivery of legal correspondence to clients, opposing counsel, insureds and court

Convert, create and edit PDF documents

Proof-read status reports, and e-file answers, motions and different pleadings as well as in federal court.

Assist paralegals w/subpoena packages that need to be mailed out certified mail and correspondence to experts or other non-billable tasks

Scan documents into system and save with firm document naming protocols

Create CD's

Prepare checks with check requests; complete check logs

Prepare expense reports

Track and reconciled all expenses and corporate card statements, utilized correct client codes and invoicing procedures

Process invoices

Provide reception desk coverage as needed

Prepare closing information, final bill requests and close file

Other Duties and Projects as assigned

Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation

Arranges for and files/e-files legal documents with various courts

Maintains attorney calendars

Represents attorney by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney

Tracks payments to vendors

Drafts pleadings (basic motions, discovery requests, stipulations), Discovery Responses, Certificates of Service, NODs and letters for attorney finalization.

Prepares TOC and TOA for Briefs

Organizes and maintains file documents

Schedules depositions and IMEs’ with corresponding documents and communications

M-F, day shift. Hybrid schedule after 30 days.
35 hours per week