AP Cash Management Rep Senior - Hybrid/Oceanport, NJ at RWJBarnabas Health – Oceanport, New Jersey

Job Overview:

The Senior AP Cash Management Rep procures items and services on behalf of the organization. The Senior AP Cash Management Rep is responsible for obtaining quotes, sourcing, negotiating, cost savings and avoidance, policy compliance, procuring, interfacing with vendors, and end-users.

Handles all cash management activities including pre-checks and fund allocation as directed by leadership and in accordance to all department policies and guidelines.

Qualifications:

Required:

• High School Diploma or GED required.
• Three-Five years AP experience.
• Demonstrate proficiency in Microsoft Office applications.
• Able to perform basic mathematical calculations, balance and reconcile figures, possess good communication (written and verbal) skills.

Preferred:

• Associates degree preferred.
• Strongly prefer experience within hospitals with PeopleSoft a plus.

Scheduling Requirements:

• Full-time, Day
• Hybrid - works in Oceanport, NJ for 5 days from Thursday to Wednesday, then is remote for two weeks in a three-week cycle.

Essential Functions:

• Independently balance workload and adhere to timelines and deadlines with a high degree of accuracy. Provide team coverage along with handling special projects and other duties as assigned.
• Prepares, processing and completes all pre-checks, pay cycle, check runs, voiding checks by running reports, completing pay requirements, reconciliations, error corrections and communicating all finance/vendor lists as necessary.
• Handles all payment related issues for all BH AP operating accounts, including all banking websites for checking, ACH transactions and credit card related payments, i.e.
  • Verify payment status, place stop payments, resolve payment exceptions, etc.
• Process all requests in the AP Cash Management and Express Check mailboxes in a timely fashion.
  • This includes sending express check out overnight and or regular mail.
• A return reply regarding progress and all details of the express check and mailing instructions is sent to the requestors.
• Keeps the leadership informed of all issues affecting operations or the integrity of the process.
• Researches all refund/returned checks, sends them to the appropriate sites for deposit, research root cause, take corrective action and required steps to close out the transaction.
• Manage, promote and grow e-payment programs such as BIP, SUA etc., including the reconciliation and proactive working work on any payment/cards not actioned before they expire.
• Research and reconciliation for unclaimed cash per the assigned scheduled.
  Coordinate and handle all internal, third party and independent auditors' request.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time, with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees’ physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short- & Long-Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts through our partners, such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer