Coordinator, Business Operations, Athletics Travel in Princeton, New Jersey at Princeton University

Job Type Full-Time

Overview

The mission of Princeton University Department of Athletics is to strive for excellence in academics and athletics, while embracing equity in opportunity, good sportsmanship, and ethical conduct. Reporting to the Assistant Director of Athletics for Business Operations, the Athletics Travel Coordinator, is responsible for arranging and supporting team travel and recruiting travel for up to 22 varsity sports. This position will also support general business operations, including Concur report reconciliation, departmental deposits, policy review and enforcement. This position will also provide event management support as needed.

Responsibilities

• Manage, secure and coordinate all aspects of travel arrangements for approximately 20 varsity athletic teams, including hotels, team buses and flights for in-season and postseason competition.
• Assist in the credit card reconciliation process and approve all completed team travel and recruiting trips for assigned varsity teams through Concur.
• Monitor and track spending of varsity team travel and assist in updating budgets on a monthly basis.
• Develop and maintain relationships with University partners, coaches, administrative staff and travel vendors.
• Assist coaches with after-hours travel issues and emergencies.

Qualifications

• Bachelor's degree.
• Minimum of two years of previous experience coordinating group and individual travel, negotiating and relationship building with vendors, and managing travel budgets.
• Exceptional communication, strong negotiation skills, attention to detail.
• Highly organized and ability to solve problems quickly.
• Able to manage several tasks and/or projects simultaneously with deadlines.
• Ability to work well in a fast-paced environment and prioritize projects.
• Responsible for events coverage on nights and weekends as needed.
• Knowledge and understanding of NCAA, University policies and Ivy League compliance rules and regulations.
• Proficient with MS office products (Outlook, Word, Excel, PowerPoint).
• Knowledge of the Concur travel tool preferred.

Princeton University is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly.

If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above.

The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information.

Standard Weekly Hours
36.25

Eligible for Overtime
No

Benefits Eligible
Yes

Probationary Period
180 days

Essential Services Personnel (see policy for detail)
No

Physical Capacity Exam Required
No

Valid Drivers License Required
No

Experience Level
Entry Level

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Salary Range
$50,000 to $72,000