Supply Chain Coordinator in Sulphur, Texas at Armorock LLC

The Supply Chain Coordinator is accountable for the inventory record and plant-level supply chain transactions for an assigned manufacturing location. The role is the single point where physically received material becomes a system record and is responsible for ensuring all receiving, inventory, fulfillment, and related transactions are complete, accurate, timely, and supported by required documentation in NetSuite. The Coordinator completes system receipts from the verified packing list and receiving record provided by the Yard Manager, maintains lot/serial and other critical traceability information, executes cycle counts and approved adjustments, maintains inventory location and quantity accuracy, processes pick tickets and fulfillment at shipment, and completes required EHS chemical entries and reporting. The role works under the direction of the Supply Chain Manager and maintains clear separation between physical handling, purchasing, quality release, freight management, and system transactions.

SERVICE DELIVERY (80%)

Receiving & NetSuite Transactions

• Complete all NetSuite receiving transactions using the verified packing list, receiving record, and supporting documentation provided by the Yard Manager.

• Complete all receipts by close of business on the day the material is physically received. Any receipt that cannot be completed same day must be escalated to the Supply Chain Manager with the reason and required action.

• Verify the purchase order, item number, description, quantity, unit of measure, plant/location, and other required transaction fields before posting the receipt.

• Ensure receipt entries are complete and include all required lot numbers, serial numbers, batch information, expiration dates, manufacturer information, or other critical traceability data applicable to the material.

• Attach or retain required packing lists, receiving records, certificates, and supporting documentation in accordance with established process and record-retention requirements.

• Review receipt discrepancies, missing information, quantity/condition questions, or documentation gaps first with the Yard Manager to validate the physical receipt and receiving record.

• Escalate purchase order, pricing, supplier, or commercial discrepancies to the Buyer after physical receipt information has been validated with the Yard Manager.

• Do not independently alter the verified physical receipt to force a system match; discrepancies must be resolved through the defined Yard, Buyer, QC, or Supply Chain escalation path.

• Review open/unprocessed receipts daily and ensure there are no aged physical receipts awaiting system entry.

Chemical / EHS Transaction & Reporting Requirements

• Complete all required EHS system entries and reporting for chemicals received at the plant.

• Ensure required chemical information is captured accurately, including applicable lot/batch information, quantities, manufacturer/supplier information, and other required EHS data.

• Maintain required Safety Data Sheet (SDS) and chemical documentation records or route documentation to the designated EHS record owner in accordance with company requirements.

• Identify missing chemical or EHS information before transaction closeout and coordinate resolution with the Yard Manager, Buyer, EHS/Safety, or Supply Chain Manager as appropriate.

• Support chemical inventory reporting, reconciliation, and regulatory/EHS reporting requirements as assigned.

Inventory Control & Accuracy

• Execute the plant cycle count program, physical inventory, recounts, location audits, reconciliation, and variance investigation under Supply Chain Manager governance.

• Prepare and process approved inventory adjustments, including scrap and audit variances, with complete supporting documentation and required approvals.

• Maintain accurate inventory quantities, locations, item attributes, lot/serial traceability, holds, and ERP data.

• Monitor plant inventory accuracy, shortages, slow-moving inventory, and material risks and escalate exceptions promptly.

• Support FIFO/FEFO, shelf-life, expiration, lot control, and inventory-hold disciplines by maintaining accurate system records and identifying exceptions.

Material Planning & Replenishment Support

• Support production material planning and plant material-readiness reviews using current inventory, commitments, inbound supply, and production requirements.

• Monitor min/max, Kanban, reorder signals, shortages, backorders, vending/consignment replenishment signals, and other replenishment exceptions and communicate needs to the Supply Chain Manager and Buyer.

• Execute approved interplant transfer transactions and coordinate system records with the sending/receiving plant.

• Support inventory parameter and unit-of-measure data maintenance as directed by the Supply Chain Manager.

Shipping, Fulfillment & Documentation

• Process pick tickets and system fulfillment after the Yard Manager verifies and physically loads outbound material.

• Ensure fulfillment transactions include required lot/serial, quantity, location, and traceability information before closeout.

• Maintain accurate shipping transaction records and supporting documentation.

• Coordinate with Yard and Logistics to resolve transaction or documentation gaps before shipment closeout.

• Support traceability of finished goods, resale, raw material, floor stock, chemicals, and transferred inventory.

Plant Support & Transaction Discipline

• Participate in plant huddles, inventory reviews, shortage discussions, and supply continuity planning.

• Perform daily review of receiving, inventory, transfer, and fulfillment transactions to identify incomplete, incorrect, or aging transactions.

• Execute standard work, SOPs, 5S/continuous improvement actions, and data-quality requirements established by the Supply Chain Manager.

• Support ERP testing, process improvements, and automation initiatives affecting plant supply chain transactions.

• Provide timely reporting and escalation of inventory, transaction, documentation, EHS, and material-readiness issues.

CONTINUOUS PROCESS IMPROVEMENT (10%)

• Identify and support improvements that simplify transactional work, strengthen controls, improve visibility, and increase operational effectiveness.

• Follow and reinforce standard work, SOPs, data discipline, and Lean/continuous improvement expectations relevant to the role.

• Identify recurring receiving or transaction errors and work with the Supply Chain Manager, Yard Manager, Buyer, QC, and other stakeholders to eliminate root causes.

COLLABORATION & RESEARCH (10%)

• Collaborate with the Supply Chain Manager, Yard Manager, Buyers, QC, Logistics, Production, Maintenance, EHS/Safety, Finance, and Plant Leadership.

• Participate in operational reviews, escalations, inventory investigations, and supply continuity planning as required.

• Provide ad hoc analysis, documentation, training, reporting, or project support within the scope of the role

Education & Experience:

Required

• High school diploma or equivalent required; associate or bachelor’s degree in Supply Chain, Operations, Business, or related field preferred.

• 2+ years of experience in inventory control, supply chain coordination, ERP transactions, receiving/shipping administration, warehouse operations, or manufacturing support.

• Strong ERP and transaction-processing experience; NetSuite experience preferred.

• Demonstrated ability to accurately process receipts, inventory transactions, transfers, adjustments, pick tickets, and fulfillment records.

• Ability to read and reconcile purchase orders, packing lists, receiving records, bills of lading, and shipping documentation.

• Strong attention to detail and ability to maintain lot/serial, batch, expiration, and other traceability information.

• Strong organizational, analytical, communication, and problem-solving skills.

Preferred

• Experience with chemical inventory records, SDS documentation, EHS data entry, or regulatory chemical reporting.

• Experience supporting cycle counts, physical inventory, inventory reconciliation, and variance investigation.

• Knowledge of FIFO/FEFO, Kanban, min/max replenishment, and manufacturing inventory-control practices.

• Knowledge of Lean and continuous improvement practices.

Travel Requirements:

Occasional travel as required for training, plant support, or operational meetings.

Other Key Competencies:

• High attention to detail
• NetSuite / ERP transaction discipline
• Inventory accuracy and traceability mindset
• Strong organization and same-day follow-through
• Clear escalation and communication
• Documentation and record-control discipline
• Cross-functional teamwork

ADA REQUIREMENTS

Environment (office or other): Combination of office, warehouse, yard, and manufacturing plant environments.

Combination of office, warehouse, yard, and manufacturing plant environments with regular movement through receiving, inventory, shipping, and production areas.

Equipment Operated:

Computer, phone, scanner, and standard office/operational equipment.

Lifting:

Occasional lifting and movement through warehouse and production areas consistent with company safety requirements.

Sitting:

Role includes regular computer work with frequent movement through inventory, receiving, shipping, and production areas.

Management reserves the right to assign or reassign duties and responsibilities on this job at any time.

Equal Opportunity Employer | Drug Free Workplace | Background Check Conducted

Why You’ll Love Working Here

At Armorock, we know that when our employees thrive, our business thrives. That’s why we offer top tier benefits that go beyond the basics – because you deserve to feel valued, supported, and empowered in every aspect of your life.

• Comprehensive medical, dental, and vision insurance with low employee contributions
• Competitive salary with performance-based bonuses
• 401(k) with company matching
• Generous PTO, plus additional sick days
• Paid parental leave (maternity & paternity)

Our Mission and Values

At Armorock, our goal is to drive the future of sustainable infrastructure with high-quality, innovative solutions that create lasting value. This mission is possible through our QUESST core values: Quality, Unified, Efficient, Safe, Sustainable, Transparent