Bookkeeper/Accounting Coordinator in Annapolis, Maryland at Eagle Title LLC

Liff, Walsh & Simmons (LWS) is seeking a detail-oriented and highly organized Bookkeeper / Accounting Coordinator to support the firm's day-to-day accounting operations and financial administration. This position will provide dedicated support for accounts payable, banking transactions, reconciliations, and month-end accounting processes, creating greater efficiency, accountability, and consistency within the Finance & Administration function.

The Bookkeeper / Accounting Coordinator will work closely with the CFO to ensure financial transactions are processed accurately and timely while maintaining organized records and supporting monthly accounting activities.

Essential Responsibilities

Accounts Payable & Vendor Management

• Manage the accounts payable process from invoice receipt through payment.
• Verify invoices for accuracy, coding, approvals, and supporting documentation.
• Enter vendor invoices and payment information into accounting systems.
• Process approved check requests and electronic payments.
• Prepare and cut checks for vendors, consultants, and firm expenses.
• Maintain vendor records and respond to routine vendor inquiries.
• Monitor payment schedules to ensure timely processing of obligations.

Banking & Cash Management

• Deposit checks received by the firm and record deposits accurately.
• Record transfers between bank accounts and within Centerbase.
• Process trust account and IOLTA transfers following established procedures and approval requirements.
• Maintain accurate records of banking transactions and supporting documentation.
• Assist with daily cash management and account monitoring activities.

Reconciliations & Month-End Support

• Complete monthly bank reconciliations for designated firm accounts.
• Research and resolve outstanding items and reconciliation discrepancies.
• Prepare reconciliation schedules and supporting documentation for the month-end close process.
• Assist the CFO with journal entry support and month-end documentation.
• Maintain organized files and records to support financial reporting and year-end requirements.

Expense & Credit Card Administration

• Manage BILL Spend & Expense coding and receipt collection.
• Review expense transactions for completeness and accuracy.
• Follow up with employees regarding missing receipts and coding issues.
• Ensure expense reports and credit card transactions are recorded timely.

Administrative Accounting Support

• Maintain accurate records within Centerbase and related accounting systems.
• Assist with audit requests, tax preparation support, and financial record retrieval.
• Support process improvements within the accounting and administrative functions.
• Perform other bookkeeping and accounting support duties as assigned.

Qualifications

Education & Experience

• Associate degree in Accounting, Business Administration, Finance, or related field preferred.
• 2–5 years of bookkeeping, accounts payable, or accounting support experience.
• Experience in a professional services, legal, or law firm environment preferred.
• Experience with accounting software and Microsoft Excel required.
• Experience with Centerbase, BILL Spend & Expense, or similar systems preferred.

Knowledge, Skills & Abilities

• Strong understanding of bookkeeping principles and accounts payable processes.
• Experience performing bank reconciliations and managing transaction-level accounting activities.
• High attention to detail and commitment to accuracy.
• Strong organizational and time-management skills.
• Ability to handle confidential financial information appropriately.
• Strong communication and follow-up skills.
• Ability to manage multiple priorities and meet deadlines.