CAM/CAM Related in Destin, Florida at PMA Management Partners LLC

Primary Responsibilities: Provide high level support and management to assigned community associations. Work closely with board of directors to address and react to the needs of the communities as well as the daily management of the sites.

Additional Responsibilities:

Responsible for ensuring the efficient operation of the properties by keeping proper communication and maintaining a good relationship with Board members at all association properties. These duties include the following below but are not limited to the job specifications contained herein. Attend scheduled board meetings. Type and distribute minutes for properties. Conduct weekly inspections of properties and keep a record of any repairs needed as well as schedule repairs for all properties with contractors. Meet contractors and/or board members on property as needed. Keep written documentation on any potential liability for any property. Responsible for ensuring that all homeowners' requests or complaints are responded to in a timely, efficient and courteous manner. Assist with the assembling of homeowner packages for annual meetings. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential skills.

Education/ Experience Requirements:

• Active CAM license
• Excellent word processing, mathematics and computer skills required
• Must have valid driver's license and reliable transportation

· Skills and Ability Requirements:

• Demonstrates knowledge of Microsoft Office: Excel, Word.
• Effective written and verbal communication skills.
• Strong customer service, communication and interpersonal skills required.
• Action and results-oriented, enthusiastic.
• Resourceful, creative, decisive.
• Excellent organizational skills.
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Positive, can-do attitude with a commitment to excellence.
• Ability to meet stringent deadlines.

· Assure that the policies, resolutions and goals of the Board are carried out.

• Be knowledgeable of all Association Governing Documents, Rules and Regulations and general legal requirements of a community association.
• Provide excellent customer service and maintain open lines of communication with fellow Associates, homeowners and Board of Trustees.
• Be available to be on-call to handle after-hours emergencies.
• Provide input and assist the Board with the preparation of the Association's annual budget.
• Be responsible for the daily implementation of the annual budget, perform general financial management and record keeping.
• Coordinate receipt and review of invoices for services and ensure timely payment of bills.
• Assist Association and legal counsel on collection matters and monitor maintenance fee accounts.
• Prepare specifications needed for all services received by the Association (e.g., landscaping, trash, insurance, pool, etc.)
• Manage bid process, review bid spec proposals and comparison spreadsheets and make board recommendations as appropriate.
• Manage vendor relations.
• Conduct regular property inspections to ensure compliance with Association Rules and Regulations.
• Ensure maintenance of all files, records and correspondence in accordance with company procedures and good business practices.
• Attend all Board meetings and if applicable ARB and DRB meetings
• Prepare Board meeting agenda, monthly management report and all other reports and material needed for Board Packet.
• Coordinate activities of association professionals including attorneys, auditing firms and engineering firms.
• Act as liaison for designated committees.
• Provide customer service assistance to homeowners as needed. Assist with homeowners' calls and inquires and respond accordingly or direct to the appropriate party.
• Attend regular Membership meetings.

· Ability to work well with a team, owners, guests and board members. Previous HOA or Condo Association Management required. Florida CAM license required. High school diploma or GED required.