Business Administration and Operations in Washington, District of Columbia at Lewis-Burke Associates

Organization	Lewis-Burke Associates LLC	Location	250 Massachusetts Ave NW, Suite 550 Washington, DC 20001
Position Type	Full-time, Non-exempt	Schedule	Monday-Friday, 8:30 a.m.-5:00 p.m. For evening event support- OT eligible
Work Setting	In person	Reports To	Director of Business Operations
Location	250 Massachusetts Ave, NW, Suite 550 Washington, DC 20001

Position SummaryThe Business Administration and Operations position reports to the Director of Business Operations providing responsive administrative, operational, and systems support across the firm. The role coordinates staff travel and expenses, supports client activity reporting, assists with meetings and events, and manages day-to-day vendor and subscription activities. This position works across teams to keep information accurate, deadlines visible, and routine business processes moving efficiently.Key ResponsibilitiesTravel Administration Review and approve all travel requests using web-based booking platforms (Engine, Expensify Travel) from staff, including transportation, lodging, and conference registrations, updating internal travel tracker To coordinate with accounting

• Maintain travel approval and tracking records and distinguish client-approved travel from company-approved travel.
• Review and approve all monthly reimbursable expense reports submitted by staff.
• Monitor upcoming travel tracker, follow up with staff to obtain expense reports.
• Assist staff with Travel booking platforms and Expensing software (expensify). Onboard new employees and provide training and refresher guidance. Maintain “How-To” documents for staff.

Client Activity Reports Administration

• Ensure each staff records activities and associated timekeeping in web-based Timekeeping software
• Coordinate the recurring monthly client activity reporting process Utilizing internal MS access database
• Publish client “draft” activity reports, ensure activity complete edits to publish “final” reports for team leads to send to clients.
• Add/Remove clients to MS access database for collection of staff time and activities from Timekeeping software

Vendor and Subscription Management

• Maintain the centralized inventory of vendors, subscriptions, account owners, service terms, costs, renewal dates, and points of contact. Review pending contracts and comparison to existing contract for review.
• Manage day-to-day vendor communications, requests, account updates, scheduling, and issue follow-up items.
• Track vendor performance and service quality; document recurring concerns and escalate material issues to the appropriate account manager.
• Monitor renewal and cancellation deadlines, obtain quotes or supporting information, and coordinate internal review before commitments are made.
• Support invoice review by confirming services, contract terms, approvals, and cost-center or client coding as applicable.
• Assist with vendor onboarding and offboarding, including required documentation, access coordination, and record retention.

Additional Duties: Periodically staff front desk and support firm hospitality needsRequired Qualifications and Skills

• Demonstrated experience providing administrative, business operations, or office support in a professional environment.
• Strong proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, SharePoint, and OneDrive.
• Experience using or quickly learning software platforms in support of travel, expense, reporting, and vendor-management systems.
• Excellent written and verbal communication skills, with careful attention to grammar, formatting, accuracy, and audience.
• Ability to manage multiple priorities, meet recurring deadlines, follow through on open items, and work with limited supervision.
• Sound judgment, discretion, professionalism, and a service-oriented approach when working with staff, clients, guests, and vendors.

Preferred Qualifications

• Experience in professional services, association, or client-service environment.
• Hands-on experience with travel and expensing software.
• Experience managing vendors, subscriptions, or supporting vendor renewals.
• Intermediate or advanced Excel skills, including filters, formulas, tables, and data reconciliation.

Salary Range: This is an entry level position with starting pay at $55,000 and includes full benefitsKey Behavioral Attributes

• Attention to detail and quality control
• Organization, prioritization, and reliable follow-through
• Analytical thinking and practical problem-solving
• Teamwork, responsiveness, and customer service
• Tact, diplomacy, and discretion
• Adaptability and comfort learning new systems

Work Environment and ScheduleThis is a full-time, non-exempt, in-person position based in Washington, DC. The regular schedule is Monday through Friday, 8:30 a.m. to 5:00 p.m. Occasional early-morning or evening support may be required for client meetings, events, or other business needs. About Lewis Burke AssociatesLewis-Burke Associates LLC is a Washington, DC-based government relations firm that supports clients in navigating federal policy, funding, research, and advocacy priorities. The firm values professionalism, collaboration, responsiveness, sound judgment, and high-quality client services.Application InstructionsTo apply, submit a resume to employment@lewis-burke.com and include “Business Administration and Operations” in the subject line.Equal Employment OpportunityLewis-Burke Associates is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.