Assistant Project Manager in New York, New York at DataDeletionTarget

Chelsea Lighting is seeking a highly qualified and experienced Assistant Project Manager to join our team of lighting and controls distribution professionals.

Qualifications:

• Two (2) years of lighting or general construction experience in Project Management is required.
• College Graduate – four-year preferred
• The ideal candidate must have strong time management, problem-solving, interpersonal, and organizational skills, and utilize these skills in a demanding, multi-tasking environment.
• Must have a thorough understanding of the submittal process, vendor relations, and project management.
• Be able to manage multiple projects with multiple clients and schedules simultaneously.
• Must have the ability to effectively liaise with clients and cross-functional departments in the aggressive resolution of problems to drive timely payments for products and services rendered.
• Must have experience interpreting construction drawings, specifications, architectural sketches, and other related construction documents including detailed take-offs, and be able to teach others.
• Proficient in MS Office Suite (Excel/Word/PowerPoint/Outlook), Adobe Pro, and Smartsheet
• Knowledge of Oasis, OnScreen Takeoff, and Sage/MAS is a plus
• Strong quantitative and analytical skills.
• Proactive and concise written and verbal communications.

Job Responsibilities:

• Assist in all facets of the Project Management team:
• Submittals, Order Entry, Shop Drawings, Required to Release, Release, Regular Status Reports, Logistics Management, Billing & Requisitions, and Collections.
• Primary liaison with client’s construction team and manufacturers.
• Coordinate scope, product approval, storage and/or delivery requirements, and construction schedule.
• Assist in the management of project planning and reporting in an accurate and timely manner:
• Status Reports
• Profitability - Change Orders and Logs for all jobs
• Returns for damaged, defective, and/or incorrect materials
• Metrics - Weekly and Monthly
• Job Site Visit and Project Kickoff Log
• Attend all Kickoff meetings, regular job site visits, and send weekly status reports to customers.
• Assist in facilitation of conflict and Back-Charge resolution with clients.
• Partner with Client’s to ensure construction schedule adherence, identify and resolve problems proactively, and escalate concerns to the Senior Project Manager team when necessary.
• Set up and maintain project folders for project managers (paper and electronic)
• Order entry including transmitting both vendor orders and customer acknowledgments
• Assist the Project Management Team with Change Orders, Field Measurements, Drawings, Submission Follow Up, etc.
• Daily contact with manufacturer’s reps to verify receipt of order/releases, expedite shipments as required and obtain ship dates.
• Coordinate deliveries to job sites with dispatchers and job site personnel; obtain POD’s.
• Work with the accounting department to ensure proper invoicing and billing.
• Perform ad hoc job assignments as assigned by the management team.