Receptionist / Administrative Assistant in Pensacola, Florida at TEL Staffing & HR

Job Summary:
We are seeking a highly organized and detail-oriented Administrative Assistant to support our team with day-to-day administrative tasks. The ideal candidate is proactive, efficient, and has excellent communication skills. This role is vital to keeping our office operations running smoothly and providing support to various departments.

Key Responsibilities:

• Answer and direct phone calls and emails in a professional manner
• Organize and coordinate service calls with field employees
• Prepare and edit documents, reports, and presentations
• Maintain filing systems (physical and digital)
• Order office supplies and manage inventory
• Liaise with other departments to ensure smooth communication and workflow
• Handle confidential information with discretion
• Perform general clerical duties such as photocopying, scanning, and mailing

Requirements:

• Previous experience in an administrative or dispatcher role, preferably in a trade or service-based business (e.g., plumbing, HVAC, electrical)
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook), and scheduling software
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to multitask and prioritize work effectively
• High school diploma or equivalent

Working Conditions:

Full time, Monday -Thursday 7:00AM - 4:00 PM, Friday 7:00AM - 2:00 PM
Office environment

TEL Staffing complies with regulations enforced by the EEOC. TEL Staffing is a drug-free workplace.

This position may be Direct-Hire or Temp-to-Hire. No benefits are offered during the Temp period.