Order processing & Purchasing Coordinator in Mississauga, Ontario at KSB GIW Inc.

KSB is a leading supplier of pumps, valves and related service. Our reliable, high-efficiency products are used in applications wherever fluids need to be transported or shut off, covering everything from building services,industry and water transport to waste water treatment, power plant processes and mining. Founded in 1871 in Frankenthal, Germany, the company has a presence on all continents with its own sales and marketing organisations and manufacturing facilities. Around the globe, more than 190 service centres and around 3,500 service specialists are on hand to provide local inspection, servicing, maintenance and repair services under the KSB SupremeServ brand. Innovative technology that is the fruit of KSB’s research and development activities forms the basis for the company’s success.

People. Passion. Performance. It is these three success factors that make KSB the company it is today.

At KSB, we recognise that it is people who actually make the difference – the people we employ and the people we serve. This is why we are committed to equal rights and treatment worldwide and never lose sight of the aspects ecology and sustainability when manufacturing our products.

The KSB Group is one of the leading producers of pumps, valves and related service offerings. Annual sales revenue is almost 2200 million euro. KSB Pumps Inc, is a member of the KSB Group, one of the world’s largest manufacturers of pumps, valves and systems, employing over 16,000 members of the KSB team.

The Purpose of your role:

This role is responsible for coordinating purchasing activities, processing customer orders, and ensuring smooth communication between suppliers, internal teams, and customers. The position supports day-to-day operations by managing orders, maintaining inventory levels, and helping ensure materials and services are delivered on time.

- Serve as the primary point of contact for suppliers, subcontractors, and internal teams on purchasing and order matters

- Communicate effectively with customers, business partners, and internal departments to ensure alignment

- Manage the full order lifecycle, including entry, confirmations, and status updates

- Develop and maintain project schedules to track progress and highlight risks or delays

- Coordinate logistics across freight forwarders, suppliers, factories, and customers to ensure timely deliveries

- Ensure all activities follow company authorization requirements and established procedures

- Contribute to building and maintaining a centralized purchasing function within SAP Business One

- Collaborate with departments to streamline and improve purchasing processes

- Assess and qualify suppliers while keeping records accurate and up to date -- - Issue purchase orders and track them through internal KPI dashboards

- Oversee inbound and outbound shipments in coordination with shipping and receiving teams

- Monitor and maintain inventory levels for high-demand items to support customer needs

- Take part in regular cycle counts and work with service teams to ensure inventory accuracy

- Act as the internal contact for customers and sales teams on contracts and ongoing orders

- Continue developing product and technical knowledge, including pump applications

Required:

- Purchasing experience

- Computer literate, a good knowledge of Microsoft Office products, computerized accounting software

- Good multi-tasker with the desire to develop and become an important part of a dynamic team

Desired:

- French speaking

- University degree relating to Purchasing/Procurement

Replacement Role within our Standard Operations Team

Job Type:

- Full time

- Permanent

Pay:

- $55,000 - $60,000 per year

-

Job Type:

- Full time

- Permanent Position

Pay:

- $55,000 - $60,000 per year

- Discretionary annual bonus - Dependent on company performance

Benefits:

- Company events

- Dental Care

- Disability Insurance

- Employee assistance program

- 24 Hour online DR Service

- Extended Health Care for you and your family

- Life insurance

- Onsite Parking

- Paid Time off

- Paid Sick leave

- RRSP Matching

- Vision Care

- Perkopolis Perks: Exclusive employee discounts on lifestyle, travel, entertainment and more

Schedule:

Monday to Friday

7.5 hours per day

Location:

Mississauga

In the office

KSB Group is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. KSB makes hiring decisions based solely on qualifications, merit, and business needs at the time.

We value employees who take the initiative and are committed to our company; Employees who take responsibility and for whom business success is the focus of their actions. In return, we offer fair framework conditions for collective wages and pensions, flexible working time models, individual training opportunities and the best career prospects.