Billing Specialist in Sacramento, California at BOUTIN JONES INC

Boutin Jones Inc. is a Sacramento-based full-service law firm committed to delivering exceptional legal services while fostering a collaborative and supportive workplace. We believe our people are our greatest asset and are dedicated to investing in their success through professional development, competitive benefits, and a culture that values teamwork, respect, and community involvement.

Position Summary

The Billing Specialist is responsible for supporting all areas of the Accounting Department, including, but not limited to, billing, accounts receivable, accounts payable, and collections. This role provides exceptional customer service to clients, attorneys, and all members of the Firm while ensuring the accurate and timely processing of financial transactions. A minimum of two (2) years of accounting experience is required.

This is a full-time, in-person position offering competitive compensation and a comprehensive benefits package.

Benefits:

• Medical, dental, and vision insurance
• Paid long-term disability and life insurance
• 401(k) with employer match
• Paid vacation, sick/appointment leave and holidays
• Supplemental pay during Paid Family Leave for eligible employees
• Annual bonus and profit-sharing program
• Wellness and employee appreciation programs

General Duties and Responsibilities

Billing

• Post and verify billable time entries.
• Print prebills and distribute for attorney review.
• Complete billing edits and special billing requests.
• Finalize and distribute invoices via mail, email or electronic billing platforms.

Accounts Receivable (A/R)

• Code and enter deposit activity.
• Respond to client inquiries regarding billing, payments, and account activity.
• Assist with resolving payment discrepancies.

Accounts Payable (A/P)

• Code and process rush check requests.
• Sort, code and enter A/P invoices.
• Prepare A/P check runs.
• Respond to vendor inquires and resolve payment issues.

Collections

• Monitor client accounts for outstanding balances, nonpayment, and overpayments.
• Research and resolve billing discrepancies and unpaid invoices.
• Assist with collection efforts as needed.

General Accounting Support

• Scan and electronically file documents within the document management system.
• Maintain and update client and vendor records.
• Compile and prepare accounting reports.
• Assist with conflict checks and the opening of new clients and matters.
• Provide accounting support and customer service to attorneys, clients, vendors, and firm personnel.
• Assist with the onboarding, training, and mentoring of new Accounting Department employees.
• Assist with training attorneys and staff on accounting software and billing procedures.
• Participate in special projects and perform other accounting-related duties as assigned.

Minimum Qualifications

• Two (2) years of accounting or billing experience in a legal setting.
• Associate's degree in Accounting, Finance, Business Administration, or a related field.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple tasks and meet deadlines while maintaining accuracy.

Preferred Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Working knowledge of legal accounting software (SurePoint LMS+ or equivalent).
• Experience with legal electronic billing (e-billing) platforms (Legal Tracker, CounselLink, TyMetrix 360°, or similar systems).