Administrative Assistant in New Brunswick, New Jersey at RWJBarnabas Health

Job Title: Administrative Assistant

Location: Morris Cancer Center

Department Name: MCC ONC Provider Admin

Req #: 0000255626

Status: Hourly

Shift: Day

Pay Range: $23.68 - $28.42 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Setting the Stage
At RWJBarnabas Health, our Administrative Assistants play a vital role in supporting the physicians and leaders who deliver exceptional patient care every day. We are seeking a highly organized, detail-oriented professional to provide administrative, operational, and project support for clinical faculty and senior leadership within our academic medical environment.

This position serves as a key liaison between physicians and multiple administrative departments, ensuring seamless coordination across Human Resources, Purchasing, Finance, Information Systems, Faculty Affairs, Workforce Planning, Clinical Practice, and other organizational partners. If you thrive in a fast-paced environment, enjoy problem-solving, and take pride in delivering outstanding administrative support, we'd love to meet you.

A Typical Day
As an Administrative Assistant, you'll help keep operations running smoothly by managing complex administrative responsibilities while supporting physicians and department leadership. Your responsibilities may include:

• Serving as the primary administrative liaison between assigned physicians and internal departments.
• Managing physician calendars, appointments, meetings, travel arrangements, and scheduling priorities.
• Coordinating purchasing requests, expense reimbursements, invoices, subscriptions, and other administrative transactions.
• Monitoring departmental budgets and tracking expenditures to ensure alignment with allocated funding.
• Preparing correspondence, reports, presentations, meeting agendas, and other professional documents.
• Supporting onboarding and offboarding activities for clinical faculty while maintaining credentialing and organizational requirements.
• Maintaining physician curriculum vitae (CVs), National Institutes of Health (NIH) biosketches, and other professional documentation.
• Coordinating multidisciplinary tumor board meetings and assisting with educational conferences, continuing medical education (CME), and faculty events.
• Managing incoming inquiries, fax and electronic communications, and ensuring timely routing of information.
• Identifying workflow improvements while supporting multiple high-priority initiatives and special projects.

This Role Might Be For You If...

• You enjoy supporting leaders and helping teams stay organized.
• You thrive in a fast-paced healthcare or academic environment.
• You're highly organized and can confidently manage multiple priorities simultaneously.
• You enjoy solving problems and finding more efficient ways to complete work.
• You communicate professionally and build positive relationships across departments.
• You take pride in delivering exceptional customer service while maintaining confidentiality.
• You enjoy working independently while collaborating with a multidisciplinary team.

To Be Considered
Qualified candidates will possess:

• High School Diploma or equivalent required.
• Minimum of three (3) years of administrative support experience, preferably within a healthcare or academic medical environment.
• Associate's or Bachelor's degree preferred.
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, Outlook, and other business software applications.
• Ability to maintain confidential information with professionalism and discretion.
• Experience coordinating meetings, calendars, travel arrangements, and complex administrative projects.
• Strong attention to detail with the ability to prioritize competing responsibilities in a dynamic environment.

Why RWJBarnabas Health
At RWJBarnabas Health, you'll be part of New Jersey's largest academic health system, where every team member plays an important role in advancing patient care, education, and research. As an Administrative Assistant, you'll work alongside respected physicians and leaders while contributing to initiatives that improve healthcare delivery and support the future of academic medicine.