Accounts Payable Analyst in Richmond, Virginia at Sandpiper Property Mgt

Position Summary

The Accounts Payable Analyst serves as Sandpiper’s primary internal liaison for accounts payable, coordinating with InfoSync, vendors and property teams to resolve payment issues and keep invoices and supporting records moving through the process. The role combines detailed AP follow-up with analysis and process improvement, offering a strong foundation for growth in Finance or Accounting.

AP Coordination and Research

• Monitor AP aging and invoice approval queues. Research unpaid items, missing invoices, payment holds, credits and duplicate payments with InfoSync and property teams.
• Track open issues through resolution, escalate time-sensitive items, and provide clear updates to the Finance Manager and Operations.
• Collect W-9s and other vendor setup documents, obtain required internal approvals, and coordinate vendor setup or changes with InfoSync.
• Review invoice and payment support for the correct property, entity, coding and approvals. Obtain clarification from the appropriate manager when needed.
• Coordinate escalated vendor inquiries and statement discrepancies. InfoSync remains the first contact for routine vendor invoice and payment inquiries.

In House Checks and Payment Support

• Print in-house checks only after receiving documented approval from authorized managers. Assemble invoices, approval evidence and other support for the authorized signer.
• Maintain the manual check log, coordinate approved distribution, and promptly send check copies and complete supporting documentation to InfoSync for recording.
• Confirm InfoSync has recorded in-house payments timely and in the appropriate period. Flag outstanding entries and duplicate payment risks.
• Prepare documentation for other approved in-house payments and support the Finance Manager’s payment coordination. Follow established approval and bank access limits.

Recurring Payables and Property Support

• Maintain utility and franchise fee portal access and account information. Obtain missing bills and coordinate recurring payments, notices and account issues with InfoSync.
• Assist Operations with payable questions and urgent vendor issues. Coordinate resolution of late notices, threatened service interruptions and disputed balances.
• Support the weekly Pay Control process by gathering missing approvals and documentation. The Finance Manager recommends payment priorities and authorized managers approve payments.

Close Support and Analysis

• Identify unpaid invoices and missing expenses for the Accounting Manager’s close review. Provide supporting schedules and resolve AP exceptions with InfoSync.
• Support 1099 and audit requests by obtaining vendor records and payment documentation. InfoSync performs AP-system 1099 preparation and filing.
• Assist with rebill documentation, payment tracking and special Finance projects under the Finance Manager’s direction.
• Use Excel and approved automation tools to improve follow-up, reporting and accuracy. Learn additional Finance responsibilities through cross-training.

Qualifications

• Bachelor’s degree in Finance, Accounting, Business or a related field preferred. Equivalent education and relevant experience will be considered.
• Recent graduates are encouraged to apply. Prior AP experience is helpful but is not required.
• Strong Excel skills, including sorting, filtering, lookups and basic formulas, with an ability to learn accounting systems.
• Sound judgment, attention to detail, curiosity and persistence in investigating discrepancies.
• Clear communication, dependable follow-through and the ability to manage competing deadlines and confidential information.

Preferred Experience

• Internships or coursework involving financial analysis, accounting, data analysis or process improvement.
• Exposure to hospitality, multiple entities, outsourced accounting or AP systems.

Working Relationships

Work closely with Accounting, Finance, Operations, property teams and InfoSync. Maintain clear ownership of requests, communicate deadlines and unresolved issues, and keep supporting records organized.

Responsibilities may evolve with business needs. Sandpiper is an equal opportunity employer. Essential functions may be performed with reasonable accommodation.