Office Manager in Oxon Hill, Maryland at Dynamic Service Solutions

Dynamic Service Solutions, LLC, a trusted partner in the government and private sectors in the U.S. and abroad, provides exceptional engineering and staffing services to support critical operations and successfully blends the unique requirements of each client with rapid-response customer service, quality products, and optimal results. Our exemplary past performance with the Federal government and engineering industries demonstrates our unique capacity to empower each client to achieve measurable outcomes.

Job Summary
The Office Manager will organize and coordinate office administration and procedures, to ensure organizational effectiveness, efficiency, and safety. The Office Manager is responsible for developing operations communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation.

Essential Functions

Manage overall office operations, including procedures, filing systems, correspondence control, supply requisitions, and clerical task assignments.Implement and maintain office policies and standards to ensure efficient workflow and operational effectiveness.Coordinate office logistics, including maintenance, equipment, IT support, vendors, mail, shipping, bills, errands, and common space disinfection.Support meetings and events by scheduling, arranging catering, setting up conference rooms, and managing executive calendars when needed.Establish, monitor, and maintain records and data management procedures, ensuring security, integrity, and confidentiality.Assist senior management with research, reporting, special projects, and provide timely updates to enhance decision-making and operational efficiency.

This is not necessarily an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

Qualifications and Requirements:

Education/Work Experience: Level: Bachelor's Degree is preferred.

Proven office management, administrative or clerical experience.Knowledge of office management responsibilities, systems, and procedures.Knowledge of data and administrative management practices and procedures.Excellent time management skills and ability to multi-task and prioritize workAttention to detail and problem-solving skills.Excellent written, verbal communication skills and interpersonal communication skills.Strong organizational and planning skills.Demonstrates strong proficiency with office technology, including Microsoft 365, cloud‐based platforms, communication tools, and digital workflow systems. Able to troubleshoot common tech issues, support staff with software use, and coordinate with IT when needed.

Working Conditions/ Physical Effort

Work is performed mostly in an office setting. Some overnight travel; public speaking, evening and weekend work are requirements of the position. Regular computer work is also required. While performing the duties of this job, the employee is required to stand; walk; sit; finger, handle, or feel objects, or control; reach; climb stairs; balance; stoop, kneel, or crouch; talk and hear. The employee must occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

The physical demands and work environment characteristics described above are representative of the physical capabilities that must be met by an employee and the working conditions that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job description is intended to convey information essential to understanding the scope of the position and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position..

Equal Employment Opportunity: Dynamic Service Solutions is an equal opportunity employer. All qualified applicants are considered without regard to race, color, religion, sex, sexual orientation, national origin, marital status, disability, age, military/veteran status, parental status, or other non-merit factors. Dynamic Service Solutions is also committed to complying with all fair employment practices regarding citizenship and immigration status.

We participate in E-Verify.